Office Manager / Administrator

Recruiting in Motion; Vaughan; Vor Ort; CAD 59.000 - 79.000; Vollzeit

Zusammenfassung

Recruiting in Motion is seeking an Office Manager / Front Desk Administrator for a small Woodbridge office. This role combines reception, general administration, light bookkeeping and payroll support, with daily coordination with drivers and vendors.

The start time is 6am Monday to Friday. This full-time, in-person position requires excellent communication, strong organization and the ability to manage tasks in a busy environment.

Qualifikationen

• Previous experience in office administration, reception or a similar role.
• Familiarity with basic bookkeeping and financial recordkeeping.
• Payroll support experience is an asset.
• Proficient with Microsoft Word and Excel; comfortable with general office software.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization and follow-through.
• Ability to manage interruptions and prioritize tasks in a busy small office.
• Friendly, professional approach when working with drivers, vendors, visitors and colleagues.
• Ability to handle confidential information with discretion.

Aufgaben

• Welcome visitors, vendors and delivery personnel, and direct inquiries appropriately.
• Answer telephone calls and emails professionally, taking accurate messages and following up as needed.
• Provide day-to-day administrative support to the owners and team.
• Communicate with our four drivers and help organize delivery paperwork and related records.
• Receive vendor paperwork and ensure invoices, receipts and delivery documents are recorded and filed accurately.
• Assist with light bookkeeping, including entering invoices, tracking payments and organizing financial records.
• Support payroll preparation by collecting and checking employee hours and submitting information for processing.
• Maintain organized electronic and paper files, contact lists and office records.
• Monitor office supplies and assist with ordering as needed.
• Follow up on outstanding information and help resolve routine administrative questions.

Kenntnisse

Communication

Organization

Multitasking

Independence

Problem solving

Tools

Microsoft Word

Excel

Jobbeschreibung

Position 36191
Job Type: Full-time
Work Location: Woodbridge, ON (Hwy 400 & 407)
Compensation: $43-57,000 paid hourly
Schedule: 6am to 3pm M-Th, 6am to 2pm Fri

About Our Client

Our Client is a Canadian family business with roots dating back 100 years. They supply quality food products to customers across Canada.

They are looking for a friendly, dependable and organized Office Manager / Front Desk Administrator to help keep their small, fast-paced Woodbridge office running smoothly. This varied role combines reception, general administration, light bookkeeping and payroll support, along with daily coordination with drivers and vendors. The start time is 6am M-F.

Key Responsibilities

• Welcome visitors, vendors and delivery personnel, and direct inquiries appropriately.
• Answer telephone calls and emails professionally, taking accurate messages and following up as needed.
• Provide day-to-day administrative support to the owners and team.
• Communicate with our four drivers and help organize delivery paperwork and related records.
• Receive vendor paperwork and ensure invoices, receipts and delivery documents are recorded and filed accurately.
• Assist with light bookkeeping, including entering invoices, tracking payments and organizing financial records.
• Support payroll preparation by collecting and checking employee hours and submitting information for processing.
• Maintain organized electronic and paper files, contact lists and office records.
• Monitor office supplies and assist with ordering as needed.
• Follow up on outstanding information and help resolve routine administrative questions.

Qualifications

• Previous experience in office administration, reception or a similar role.
• Familiarity with basic bookkeeping and financial recordkeeping.
• Payroll support experience is an asset.
• Comfortable using Microsoft Word, Excel and general office software.
• Strong verbal and written communication skills.
• Excellent attention to detail, organization and follow-through.
• Proven aility to manage interruptions and prioritize tasks in a busy small office.
• A friendly, professional approach when working with drivers, vendors, visitors and colleagues.
• Comfortable working independently and handling confidential information with discretion.
• Experience in a food distribution or delivery business is an asset.

What Success Looks Like

The right person is looking for a long-term, stable role, perhaps one that reduces their commute time or offers a positive, fast-paced environment where they can help a business thrive and grow. They will be able to arrive for 6am, keep the front desk operating smoothly, paperwork accurate and daily office tasks on track. They will notice what needs attention, follow through reliably and help the team stay organized.

Working Environment

This is a full-time, in-person position in a small Woodbridge office with regular driver and vendor activity. There will be rare occasions where lifting or moving of product is required, so there is a requirement to be able to lift up to 50 lbs. The role suits someone who enjoys variety, practical responsibilities and being a central point of contact for the business.

There is no employer-sponsored benefits plan.