Office Administrator

Goldbeck Recruiting Inc; Surrey; On-site; CAD 52,000 - 70,000; Full time

Benefits offered by this job

Benefits, life & disability coverage

Retirement savings program with ERF-mt

Training and career growth

Job summary

Goldbeck Recruiting Inc is seeking an Accounts Payable & Receivable Administrator for a Vancouver-area distributor of commercial building equipment. This full-time, on-site role focuses on accurate bookkeeping and office operations at the local location.

You will review invoices, manage collections, record payments, support month-end close, and assist audits, while coordinating with sales, operations and warehouse teams to ensure smooth financial workflows.

Qualifications

• 3+ years in administrative or bookkeeping roles with hands-on AP/AR.
• Ability to perform 3-way matching (PO, receipt, invoice).
• Diploma/certificate in bookkeeping, accounting or office administration.
• Strong accuracy, deadlines, and professional communication.

Responsibilities

• Process supplier invoices and match to POs and receiving documents.
• Monitor job costs against customer billing, including shipping charges and credits.
• Issue customer invoices and manage collections on past-due accounts.
• Record incoming payments, prepare bank deposits and process card payments.
• Maintain receivables records and reporting.
• Reconcile inventory movements and support periodic stock counts.
• Investigate and resolve billing or payment issues with suppliers, customers and internal teams.
• Complete credit applications for new accounts.
• Review order documentation such as confirmations, shipping paperwork and tracking details.
• Support month-end close, including accruals and reconciliations.
• Gather information for audits and management reporting.
• Help the sales, operations and warehouse teams with general administrative work.

Skills

Attention to detail

Communication skills

Excel

Outlook/Word

ERP experience

3+ years experience

Education

Bookkeeping diploma

Tools

ERP software

Job description

Accounts Payable & Receivable Administrator

Full‑time | On‑site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do

Accounting

• Review, code and process supplier invoices, matching them to purchase orders and receiving documents


• Monitor job costs against customer billing, including shipping charges and credits


• Issue customer invoices and manage collections on past-due accounts


• Record incoming payments, prepare bank deposits and process card payments


• Maintain accurate receivables records and reporting


• Reconcile inventory movements and support periodic stock counts


• Investigate and resolve billing or payment issues with suppliers, customers and internal teams


• Complete credit applications for new accounts


• Review order documentation such as confirmations, shipping paperwork and tracking details


• Support month-end close, including accruals and reconciliations


• Gather information for audits and management reporting

Office administration

• Act as the first point of contact for visitors and incoming calls


• Route questions to the appropriate team members


• Manage mail, shipping and receiving of packages


• Maintain organized paper and electronic records


• Help the sales, operations and warehouse teams with general administrative work

What you need

• 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility


• Working knowledge of PO, receipt and invoice matching (3 way matching required)


• Diploma or certificate in bookkeeping, accounting or office administration


• Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting


• Professional written and verbal communication


• Comfort with Outlook, Word and Excel (basic formulas and data entry)


• ERP or accounting software experience is an asset


• Openness to learning new systems and taking feedback

What's offered

• Benefits, life & disability coverage


• Retirement savings program with employer matching


• Training and opportunities for career growth

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.