Front Desk & Administrative Support Specialist (On-site)

Georgian Communities Inc.; Barrie; Hybrid; CAD 48,000 - 58,000; Full time

Benefits offered by this job

Health, Dental and Vision Care

Group RRSP with employer matching

Employee Assistance Program

Appreciation Events

Perkopolis discounts

Job summary

Georgian International Limited is seeking a capable Administrative Support / Receptionist to join the team in Barrie, ON. You will be the first point of contact, providing courteous front-line reception and steady administrative support to keep daily operations smooth.

The role is full-time and on-site, with a competitive salary range and benefits. The successful candidate will manage inquiries, organize records, support meetings and events, and assist with office coordination.

Qualifications

• A college-level office administration program, or an acceptable combination of education and experience.
• Strong knowledge of general office procedures involving procurement.
• Strong knowledge of Microsoft Office products, including Excel, Word, and Sharepoint.
• Ability to set up and manage Zoom, Teams, and other communication platforms.
• General mathematical skills.
• Adjusts and is flexible to meet changing work needs and demands.
• Is fiscally responsible and suggests cost-saving measures.
• Able to maintain filing systems and basic databases.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.
• IT knowledge/troubleshooting is an asset.

Responsibilities

• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written message for staff members.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in compiling data for various reports.
• Coordinate the logistical aspects of departmental programs, such as meetings, special projects, and events including travel.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception and common areas in a tidy and presentable manner.
• Taking direction, ordering supplies, and running business-related errands as required
• Organize and maintain general office and board rooms, including scheduling.
• Liase with IT provider and trouble shoot in office computer issues.
• Other duties as required.

Skills

Interpersonal skills

Telephone manners

Verbal communication

Written communication

Customer service

Adaptability

Cost awareness

Filing systems

Data accuracy

IT troubleshooting

Education

College-level office administration program

Tools

Excel

Word

SharePoint

Zoom

Teams

Job description

Georgian International Limited is seeking a capable Administrative Support / Receptionist to join the team in Barrie, ON. You will be the first point of contact, providing courteous front-line reception and steady administrative support to keep daily operations smooth.

The role is full-time and on-site, with a competitive salary range and benefits. The successful candidate will manage inquiries, organize records, support meetings and events, and assist with office coordination.