Administrative Support/Receptionist

Georgian International Limited; Barrie; On-site; CAD 48,000 - 58,000; Full time

Benefits offered by this job

Health, Dental & Vision

RRSP with employer matching

Employee Assistance Program

Perkopolis discounts

Job summary

Georgian International Limited is hiring a Front Desk Receptionist/Administrative Support for our Barrie, Ontario office. You will welcome visitors, manage calls and correspondence, and provide essential office coordination to ensure smooth day-to-day operations.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to coordinate meetings and basic IT support. This is a full-time on-site position with competitive benefits.

Qualifications

• College-level office administration program or equivalent experience.
• Strong knowledge of general office procedures including procurement.
• Proficiency in Microsoft Office (Excel, Word, SharePoint).
• Ability to set up and manage Zoom, Teams, and other platforms.
• Strong numerical skills.
• Flexible to changing work demands.
• Cost-conscious and fiscally responsible.
• Filing systems and basic database maintenance.
• Meticulous records maintenance.
• Excellent telephone etiquette and communication skills.
• IT knowledge/troubleshooting is an asset.

Responsibilities

• Greet visitors and answer inquiries professionally.
• Respond to phone, email, and in-person inquiries.
• Coordinate office records and files.
• Assist in data collection for reports.
• Coordinate meetings, events, and travel.
• Maintain mail and courier services.
• Troubleshoot IT issues with in-office devices.

Skills

Interpersonal skills

Telephone etiquette

Organizational skills

Office administration

IT troubleshooting

Education

College certificate in Office Administration

Tools

Microsoft Office

SharePoint

Zoom/Video conferencing

IT support basics

Job description

Administration Full Time Barrie, ON $48,000 - $58,000 CAD per year

We are currently seeking a Front Desk Receptionist to join our dynamic team.

ABOUT US

Georgian International, a dynamic leader in the hospitality industry and an award-winning residential community developer and home builder. Georgian International is one of Simcoe County’s most influential companies.

POSITION SUMMARY

We are seeking a highly organized, professional, and customer-focused individual to join our team as an Administrative Support / Receptionist. As the first point of contact for visitors, clients, and partners, this role is essential in creating a positive and welcoming environment. The successful candidate will provide front-line reception services, administrative support, and office coordination to ensure smooth day-to-day

Georgian International Limited offers competitive salary packages, an incredible work environment, and career advancement opportunities. This is a full-time on-site position.

What You Will Be Doing (roles and Responsibilities)

• As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
• Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties.
• Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
• Take and record telephone, e-mail, or written message for staff members.
• Organize, maintain, and coordinate office records and files in their proper locations.
• Where necessary, assist in compiling data for various reports.
• Coordinate the logistical aspects of departmental programs, such as meetings, special projects, and events including travel.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception and common areas in a tidy and presentable manner.
• Taking direction, ordering supplies, and running business-related errands as required
• Organize and maintain general office and board rooms, including scheduling.
• Liase with IT provider and trouble shoot in office computer issues.
• Other duties as required.

What will make You Successful (Qualifications)

• A college-level office administration program, or an acceptable combination of education and experience.
• Strong knowledge of general office procedures involving procurement
• Strong knowledge of Microsoft Office products, including Excel, Word, and Sharepoint.
• Ability to set up and manage Zoom, Teams, and other communication platforms.
• General mathematical skills.
• Adjusts and is flexible to meet changing work needs and demands.
• Is fiscally responsible and suggests cost-saving measures.
• Able to maintain filing systems and basic databases.
• Meticulous records maintenance skills.
• Superior telephone manners and strong interpersonal skills.
• Strong written and verbal skills to communicate with all levels of the organization and its executive team.
• IT knowledge/troubleshooting is an asset.

What we Offer

• Full-time work Monday to Friday 9 am to 5 pm at our downtown Barrie location at 55 Mulcaster Street
• Health, Dental and Vision Care Benefits
• Group RRSP with employer matching
• Employee Assistance Program
• Appreciation Events
• Employee discounts through Perkopolis

Georgian Communities is an equal opportunity employer committed to diversity and inclusion.
We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal/Indigenous status, or any other factors considered discriminatory. Georgian Communities is committed to accommodating applicants through the interviewing and hiring process. If you need accommodation, please let us know and we will work with you to meet your needs.