Front Desk & Admin Clerk (Part-Time)

Extendicare; Red Deer; On-site; CAD 20,000 - 34,000; Part time

Job summary

Extendicare in Red Deer, AB seeks a part-time Office/Business Administrator to support clerical, accounting and financial tasks at our 220-bed LTC and 60-bed Supportive Living home.

Reporting to the Office Manager, you will handle documents, banking entries, accounts payable/receivable, deposits and resident trust accounts, while maintaining confidentiality and accuracy in a fast-paced environment.

Qualifications

• Post secondary diploma/certificate in office or business administration (or comparable).
• Must have an understanding of banking practices and sufficient accounting knowledge to determine proper entries.
• Knowledge of accounts receivable, and accounts payable practices.
• Proficient in Word, Excel, Power Point.
• Ability to work in a fast paced environment and have exceptional time management skills.
• Ability to read and write English and understand complex verbal and written instructions in English.
• Ability to take initiative and work independently.
• Excellent organizational skills, with the ability to multi-task and solve problems.
• Exceptional people skills, strong verbal, written and interpersonal communication skills.

Responsibilities

• Greet the public and provide general information.
• Provide clerical support by means of creating, editing and formatting documents such as Letters, memos, minutes, presentation, forms and Charts.
• Answer the main telephone to the facility and direct calls according to request.
• Ordering office supplies, maintenance of inventory and distribution of office supplies to other departments.
• Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records i.e. accounts payable/ receivable and petty cash.
• Handles payments from families, queries concerning billings from residents and /or families; prepares bank deposits, Manage resident trust accounts and reconciliation of accounts.
• Understand Financial Services Terminology.
• Assist in the maintenance of operating budget, maintain inventory and budgetary controls.
• Follow Safe work practice as directed by the Office Manager as required by applicable Occupational Health and Safety legislation.

Skills

Accounting knowledge

Banking practices

Time management

Communication

Independent work

Organizational skills

English proficiency

Education

Post secondary diploma/certificate in office or business administration

Tools

Word

Excel

PowerPoint

Job description

Extendicare in Red Deer, AB seeks a part-time Office/Business Administrator to support clerical, accounting and financial tasks at our 220-bed LTC and 60-bed Supportive Living home.

Reporting to the Office Manager, you will handle documents, banking entries, accounts payable/receivable, deposits and resident trust accounts, while maintaining confidentiality and accuracy in a fast-paced environment.