Casual Receptionist

111000 Extendicare (Canada) Inc.; Red Deer; On-site; CAD 28,000 - 39,000; Part time

Job summary

111000 Extendicare (Canada) Inc. in Red Deer, Alberta seeks a part-time Office Administrator to support clerical, accounting and office functions on site. This role reports to the Office Manager and focuses on efficient administrative operations and resident data handling.

You will assist with banking entries, accounts payable/receivable, budgeting support, and document management while maintaining confidentiality and professionalism in a care-focused environment.

Qualifications

• Post secondary diploma/certificate in office or business administration (or comparable) preferred.
• Must have an understanding of banking practices and sufficient accounting knowledge to determine proper entries.
• Knowledge of accounts receivable, and accounts payable practices
• Proficient in Word, Excel, Power Point.
• Ability to work in a fast paced environment and have exceptional time management skills.
• Ability to read and write English as well as to understand complex verbal and written instructions in English.
• Ability to take initiative and work independently.
• Excellent organizational skills, with the ability to multi-task and solve problems.
• Exceptional people skills, strong verbal, written and interpersonal communication skills.

Responsibilities

• Greet the public and provide general information.
• Provide clerical support by creating, editing and formatting documents such as Letters, memos, minutes, presentations, forms and charts.
• Answer the main telephone to the facility and direct calls according to request.
• Ordering office supplies, maintenance of inventory and distribution of office supplies to other departments.
• Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records i.e. accounts payable/receivable and petty cash; handles payments from families, queries concerning billings from residents and/or families; prepares bank deposits; manage resident trust accounts and reconciliation of accounts.
• Assist in the maintenance of operating budget, maintain inventory and budgetary controls.
• Follow Safe work practice as directed by the Office Manager as required by applicable Occupational Health and Safety legislation.

Skills

Time management

Organizational skills

People skills & comms

Reading & writing English

Initiative

Multi-tasking

Problem solving

Education

Post secondary diploma/cert in office or business administration

Tools

Word

Excel

PowerPoint

Job description

Job Description

Candidates are invited to apply for the above positions to work at our home, 220-bed Long-Term Care, 60-bed Supportive Living Home in Red Deer, Alberta Reporting to the Office Manager with the key responsibilities will include but not limited to clerical/ business office and systems; and accounting duties.

Responsibilities

• Greet the public and provide general information Provide clerical support by means of creating, editing and formatting documents such as Letters, memos, minutes, presentation, forms and Charts.
• Answer the main telephone to the facility and direct calls according to request.
• Ordering office supplies, maintenance of inventory and distribution of office supplies to other departments.
• Maintains internal records and prepares internal reports for facility as required; maintains confidentiality of all financial, personnel and resident data; maintains accounting records i.e. accounts payable/ receivable and petty cash Handles payments from families, queries concerning billings from residents and /or families; prepares bank deposits, Manage resident trust accounts and reconciliation of accounts Understand Financial Services Terminology.
• Assist in the maintenance of operating budget, maintain inventory and budgetary controls.
• Follow Safe work practice as directed by the Office Manager as required by applicable Occupational Health and Safety legislation.

Qualifications

• Post secondary diploma/certificate in office or business administration (or comparable) preferred.
• Must have an understanding of banking practices and sufficient accounting knowledge to determine proper entries.
• Knowledge of accounts receivable, and accounts payable practices Proficient in Word, Excel, Power Point.
• Ability to work in a fast paced environment and have exceptional time management skills.
• Ability to read and write English as well as to understand complex verbal and written instructions in English.
• Ability to take initiative and work independently.
• Excellent organizational skills, with the ability to multi-task and solve problems.
• Exceptional people skills, strong verbal, written and interpersonal communication skills.

Time Type: Part time

At Extendicare, we’ve spent more than 50 years dedicated to enhancing the quality of life for residents in our long-term care homes across Canada. When you join Extendicare, you become part of a compassionate, mission-driven team committed to creating a safe, supportive, and enriching environment for every resident we serve. We provide competitive compensation that reflects the value of this role and the unique qualifications each candidate brings. Final salary offers are based on a variety of factors such as your skills, experience, education, and alignment with the responsibilities of this position. Base salary is one component of our broader total rewards package. We offer a comprehensive suite of benefits designed to support your health, financial well-being, and long-term career growth.

Your recruiter can provide more details about our total rewards offerings during the hiring process. We may use artificial intelligence (AI) tools to support certain stages of the recruitment process, such as reviewing applications, analyzing resumes, or assessing candidate responses. These tools assist our recruitment team but do not replace human judgment — every application is reviewed by a member of our team to ensure thoughtful and equitable consideration. If you would like more information about how your data is processed, please contact us.

Extendicare is an equal opportunity employer committed to respectful and inclusive hiring practices. We welcome all applicants, including those from equity-deserving groups, including Indigenous peoples, women, people with disabilities, and visible minorities. Extendicare is committed to fostering an accessible, inclusive, and equitable hiring process. We will gladly accommodate the needs of applicants throughout all stages of the recruitment process upon request and in accordance with applicable legislation. If you require support during any stage of the process, email us at [e-mail]. We acknowledge that the care we provide across Canada occurs on lands that have been cared for by many Indigenous peoples for generations. We recognize First Nations, Inuit, and Métis Peoples and their enduring connection to this land, and the importance of respect and cultural safety in the work we do.

Extendicare is a leading provider of care and services for seniors across Canada, operating under the Extendicare, ParaMed, Extendicare Assist, and SGP Purchasing Network brands. We are committed to delivering quality care to meet the needs of the growing seniors’ population, inspired by our mission to provide people with the care they need, wherever they call home. We operate a network of 99 long-term care homes (59 owned, 40 under management contracts), deliver approximately 14.0 million hours of home health care services annually, and provide group purchasing services to third parties representing approximately 153,600 beds across Canada. Extendicare proudly employs approximately 23,000 individuals and manages an additional 5,000 joint venture employees, all of whom are highly qualified, trained and dedicated team members and passionate about providing high-quality care and services to help people live better.

Our Mission To provide people with the care they need, wherever they call home. Our Vision Everyone in Canada has access to the care and support they need to live their best lives. Our Values We embrace every person for the individual they are. We care for each person as we would our own family. We collaborate with others because we achieve more together. We are relentless in our efforts to improve. We respect the resources entrusted to us.