Finance Assistant (13 Month Term)

Invest Ottawa; Ottawa; On-site; CAD 44,000 - 55,000; Full time

Job summary

A leading public sector organization in Ottawa is seeking a Finance Assistant for a 13-month term. The candidate will support the finance team by handling accounts payable tasks, expense processing, and maintaining accurate financial documentation. Ideal candidates should have strong Excel skills, effective communication abilities, and a post-secondary diploma in a relevant field. The role promotes an inclusive culture and emphasizes diversity in its hiring process.

Qualifications

• Minimum of 1+ years of work experience in Accounts Payable or a similar role.
• Proficiency in Microsoft Excel and the Microsoft Office Suite.
• Strong organizational and time-management skills to manage a high volume of tasks.

Responsibilities

• Respond to internal inquiries related to invoices and documentation requirements.
• Complete routine financial tasks accurately and within prescribed timelines.
• Support month-end activities by assembling routine schedules and organized documentation.

Skills

Microsoft Excel

Data entry

Communication skills

Organizational skills

Teamwork

Education

Post-secondary certificate or diploma in Accounting, Finance, Business Administration, or related discipline

Tools

Microsoft Office Suite

Expense reporting systems

Microsoft Business Central

Job description

FINANCE ASSISTANT (13-MONTH TERM)

INVEST OTTAWA - OPERATIONS

The Finance Assistant supports the Finance team by completing routine accounts payable, expense processing, and financial documentation tasks with accuracy and consistency. The role follows clearly established procedures, performs basic variance checks, and ensures financial information is entered accurately and on time. The Finance Assistant contributes to consistent finance operations by maintaining organized records, completing assigned tasks within defined timelines, and escalating issues when required.

• 10 days per month required in the office at Bayview Yards
• Corporate Pay Band A: $44,000 - $66,000
• Hiring Salary Range: $44,000 - $55,000
• Reason for opening: New Position
• Reports to: Manager, Accounting

Please Note: Applicants will be reviewed in January 2026.

WHAT YOU’LL BE DOING:

• Respond to internal inquiries related to invoices, expenses, and documentation requirements.
• Work with team members to obtain missing information or clarify routine processing details.
• Complete routine financial tasks with accuracy and within prescribed timelines.
• Apply sound judgment when identifying irregularities and elevate matters as appropriate.
• Maintain a positive and service‑oriented approach to internal support tasks.
• Apply purchase receipts and perform basic variance checks between receipts and invoices.
• Assist with basic expense reporting, ensuring submissions include required documentation.
• Resolve simple data issues by verifying information against source documents.
• Prepare routine accounts payable documentation for review prior to payment processing.
• Assist with weekly accounts payable processing, including invoice intake and documentation preparation.
• Support expense reporting activities by confirming the completeness of submissions.
• Maintain electronic financial filing systems according to established procedures.
• Provide backup support during absences or high‑volume processing periods.
• Support month‑end activities by assembling routine schedules and organized documentation.
• Communicate with internal staff regarding documentation requirements and process steps as needed.
• Contact vendors as required to confirm routine invoice or documentation details.
• Enter accounts payable data and purchase receipt information accurately into financial systems.
• Assist in preparing standard reports, data extracts, or summaries as directed.
• Monitor records for completeness and flag gaps for follow‑up.
• Assemble audit‑related documentation and ensure materials are organized and accessible.
• Contribute to a cooperative and respectful working environment.

WHAT YOU HAVE ACCOMPLISHED/GAINED THROUGHOUT YOUR CAREER:

• Post‑secondary certificate or diploma in Accounting, Finance, Business Administration, or a related discipline; an equivalent combination of education and experience may be considered.
• Minimum of 1+ years of work experience in Accounts Payable or a similar role
• Proficiency in Microsoft Excel and the Microsoft Office Suite
• Familiarity with expense reporting systems or the ability to learn new financial software efficiently.
• Ability to learn and apply established procedures consistently.
• Clear communication skills and the ability to work effectively within a team environment.
• Strong organizational and time‑management skills to manage a high volume of tasks and inquiries.
• Accurate and efficient data entry skills.
• Demonstrated ability to exercise judgment when identifying issues requiring clarification or escalation.
• Familiarity with Microsoft Business Central is an asset.
• Ability to work both independently and collaboratively as a team player.

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you!

At Invest Ottawa and Bayview Yards, we know that diversity, inclusion and a sense of belongingness are critical success factors for globally competitive organizations and are required to drive sustainable wealth creation and prosperity across our region. We prioritize the creation of an inclusive culture and infuse diversity into our programs, operations and governance. As an equal opportunity employer that doesn’t simply accept difference but celebrates, supports and thrives because of it, we invite all qualified candidates to apply, and especially encourage those who identify as members of underrepresented groups.

Invest Ottawa and Bayview Yards are determined to provide a barrier‑free work environment, starting with the hiring process. If you require accommodation during any phase of the evaluation process, please contact [e-mail] to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

At Invest Ottawa and Bayview Yards, we are focused on doing better and committed to leading by example because it’s what’s best for us, our culture and our community.