Facility Administrator, Full Time

Compass Group Canada; Niverville; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Great workplace culture

Career opportunities

Diversity & inclusion

Job summary

Compass Group Canada is seeking a Facility Administrator to manage mail, shipping/receiving, and on-site services, ensuring smooth operations across the site. You will handle interdepartmental mail, maintain records, coordinate corporate events, and support facilities staff.

Proficiency in Microsoft Office and the ability to lift up to 40 lbs are required. This role offers exposure to facility operations within a large, service-driven organization with opportunities for growth.

Qualifications

• Post- secondary education is required.
• Excellent interpersonal and communication skills (verbal and written).
• Ability to lift up to 40 lbs.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage customer shipping and receiving requests for mail packages, tracking and documenting.
• Sort and deliver incoming mail to departments and employees for timely distribution.
• Picks, sorts and delivers interdepartmental mail and processes outgoing mail.
• Operate mail machines (postage meter, photocopier, mail folding/inserting).
• Maintain records of receipt, mailing dates and other required information.
• Maintain Site Procedure Guide and update revisions as needed.
• Coordinate corporate events and set up, review work order backlog and arrange repairs.

Skills

Interpersonal skills

Verbal communication

Written communication

Lifting capability

Education

Post-secondary education

Tools

Microsoft Office

Job description

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Now, if you were to come on board as our Facility Administrator, we’d ask you to do the following for us:

• Manage customer shipping and receiving requests for mail packages: tracking, documenting, preparing packages, and mail delivery within the site.
• Sorts and delivers incoming mail by the department and/or employee to ensure timely distribution.
• Picks, sorts and delivers interdepartmental mail.
• Processes and weighs outgoing mail.
• Operates mail machines including postage meter, photocopying machine, and mail folding and inserting machine.
• Maintains records of receipt, mailing dates, and other required information.
• Maintain Site Procedure Guide describing processes and procedures for all services, providing updates as revisions are made.
• Complete custom clearance for packages as applicable.
• Complete minor facilities PMs such as fire extinguisher checks, eye wash checks, etc.
• Submit work requests/work orders as needed for facilities-related issues.
• Corporate events coordination and set up.
• Review work order backlog and coordinate repairs with onsite staff and contractors when needed.
• Issue uniforms to the employees and maintains uniform repair repository.
• Order supplies for the mail room, printing equipment, facilities supplies, cleaning supplies, etc.
• Other duties as assigned by Facilities management.

Think you have what it takes to be a Facility Administrator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

• Post- secondary education
• Excellent interpersonal and communication skills (verbal and written)
• Ability to lift up to 40 lbs.
• Proficient in Microsoft Office

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

What’s in it for you?

• Join an award-winning culture. We have been recognized for being a Great Place to Work, in addition to being selected as a FORTUNE Global 500 Company, Best Workplaces Retail & Hospitality, and FORTUNE World’s Most Admired Companies.
• The opportunities with us are endless. As the world’s largest food and support services company, we offer an extensive range of learning and career opportunities for all our associates.
• Health & Safety. The health and safety of our associates, clients and guests has always been our top priority. We have the right processes in place to ensure our teams have the support they need to stay safe, while helping to keep our guests safe.
• Health Benefits. For our eligible associates, we offer comprehensive health, vision, and dental care coverage.
• A Focus on Mental Health and Wellness. Our Mental Health and Well-Being initiative was created to share credible resources with our associates and the communities we serve on a variety of topics, including mental, physical, spiritual, and financial wellbeing. We also have an Employment Assistance Program which provides our associates with access to 24/7 support, resources, and information.
• We are as diverse as our guests. We believe diverse and inclusive environments support innovation and collaboration, and benefit our associates, clients, and customers. We are committed to Listen, Learn, and Act and our Diversity Inclusion Action Councils (DIAC) are associate led groups that seek to foster inclusion through cultural awareness, engagement and appreciation of diversity. We are Stronger, Together!

Compass Group Canada is committed to nurturing a diverse workforce representative of the communities within which we operate. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.

For accommodation requests during the hiring process, please contact [e-mail] for further information.