Facility Administrator, Full Time

ESFM Niverville; Niverville; On-site; CAD 28,000 - 33,000; Full time

Job summary

ESFM Niverville is seeking a Facility Administrator to manage mailroom operations, shipping/receiving, and interdepartmental deliveries. You will maintain records, operate mail equipment, and coordinate with facilities staff to support daily operations.

The ideal candidate has post-secondary education, strong communication skills, the ability to lift up to 40 lbs, and proficiency with Microsoft Office. This is a professional environment emphasizing safety, accuracy, and reliability.

Qualifications

• Post-secondary education
• Excellent interpersonal and communication skills (verbal and written)
• Ability to lift up to 40 lbs
• Proficient in Microsoft Office

Responsibilities

• Manage customer shipping and receiving requests for mail packages: tracking, documenting, preparing packages, and mail delivery within the site.
• Sorts and delivers incoming mail by the department and/or employee to ensure timely distribution.
• Picks, sorts and delivers interdepartmental mail.
• Processes and weighs outgoing mail.
• Operates mail machines including postage meter, photocopying machine, and mail folding and inserting machine.
• Maintains records of receipt, mailing dates, and other required information.
• Maintain Site Procedure Guide describing processes and procedures for all services, providing updates as revisions are made.
• Complete custom clearance for packages as applicable.
• Complete minor facilities PMs such as fire extinguisher checks, eye wash checks, etc.
• Submit work requests/work orders as needed for facilities-related issues.
• Corporate events coordination and set up.
• Review work order backlog and coordinate repairs with onsite staff and contractors when needed.
• Issue uniforms to the employees and maintains uniform repair repository.
• Order supplies for the mail room, printing equipment, facilities supplies, cleaning supplies, etc.
• Other duties as assigned by Facilities management.

Skills

Interpersonal communication

Verbal communication

Written communication

Lift up to 40 lbs

Education

Post-secondary education

Tools

Microsoft Office

Job description

• Pay or shift range: $20 CAD to $24 CAD. The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Now, if you were to come on board as ourFacility Administrator, we'd ask you to do the following for us:

• Manage customer shipping and receiving requests for mail packages: tracking, documenting, preparing packages, and mail delivery within the site.
• Sorts and delivers incoming mail by the department and/or employee to ensure timely distribution.
• Picks, sorts and delivers interdepartmental mail.
• Processes and weighs outgoing mail.
• Operates mail machines including postage meter, photocopying machine, and mail folding and inserting machine.
• Maintains records of receipt, mailing dates, and other required information.
• Maintain Site Procedure Guide describing processes and procedures for all services, providing updates as revisions are made.
• Complete custom clearance for packages as applicable.
• Complete minor facilities PMs such as fire extinguisher checks, eye wash checks, etc.
• Submit work requests/work orders as needed for facilities-related issues.
• Corporate events coordination and set up.
• Review work order backlog and coordinate repairs with onsite staff and contractors when needed.
• Issue uniforms to the employees and maintains uniform repair repository.
• Order supplies for the mail room, printing equipment, facilities supplies, cleaning supplies, etc.
• Other duties as assigned by Facilities management.

Think you have what it takes to be aFacility Administrator? We're committed to hiring the best talent for the role. Here's how we'll know you'll be successful in the role.

• Post- secondary education
• Excellent interpersonal and communication skills (verbal and written)
• Ability to lift up to 40 lbs.
• Proficient in Microsoft Office

Compass Group is an equal opportunity employer. At Compass, We're committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.