Coordinator - Facilities & Mailroom Service

Linde plc; Mississauga; Hybrid; CAD 46,000 - 57,000; Full time

Job summary

Linde Canada Inc. is seeking a Facilities & Mailroom Coordinator to support day-to-day operations of the Facilities Department in Mississauga.

You will manage mail, couriers, office supplies, coffee stations and general workplace operations to maintain a smooth office environment. You will also act as a point of contact for visitors, deliveries, and facility-related needs, ensuring health and safety compliance and timely responses to requests.

Qualifications

• High school diploma or equivalent.
• Experience in mailroom, facilities or administrative support.
• Experience handling courier shipments (Purolator, FedEx, Canada Post).
• Familiarity with international shipping and customs docs is a plus.
• Ability to lift/move packages up to 50 lbs.
• Strong MS Office skills (Outlook, Excel, Word).
• First Aid CPR/AED Level C preferred; training can be provided.

Responsibilities

• Manage incoming/outgoing mail and courier shipments ensuring on-time delivery.
• Coordinate maintenance of mailroom equipment and review courier invoices.
• Respond to mailbox/voicemail inquiries and support document management.
• Prepare AP invoices and bulk shipping docs for imaging and records.
• Maintain meeting rooms and ensure spaces are ready for use.
• Support workplace safety initiatives and assist WH&S committees.

Skills

Mailroom operations

Facilities support

Administrative support

Customer service

Microsoft Office

Education

High school diploma or equivalent

Tools

Purolator

FedEx

Canada Post

Postage meters

Copiers

AV equipment

Job description

Coordinator - Facilities & Mailroom Service (full time)

The Facilities & Mailroom Coordinator is responsible for supporting the day-to-day operations of the Facilities Department. This hands-on role ensures the efficient handling of mail and courier services, maintains office supplies and office equipment, maintains coffee stations and related supplies, and supports general workplace operations to provide a smooth and professional office environment.

This position also serves as a key point of contact for visitors, deliveries, and facility-related needs.

What you will enjoy doing*

• In this role, you will manage incoming and outgoing mail and courier shipments, ensuring documents and packages are processed, sorted, and distributed accurately and on time
• You will coordinate the maintenance and servicing of mailroom equipment, including postage and inserter machines, and review courier invoices for coding and processing
• Part of your day will involve monitoring and responding to general mailbox and voicemail inquiries, helping ensure requests are addressed promptly
• You will support document management activities by preparing Accounts Payable invoices and bulk shipping documents for daily imaging and recordkeeping
• You will help maintain meeting rooms, ensuring spaces are properly set up and ready to support business needs
• Maintaining utility rooms, coffee stations, office equipment supplies, and the Canadian print fleet will be an important part of keeping the workplace running smoothly
• The role includes managing and distributing printed communications, maintaining bulletin boards, and serving as a key point of contact for facility-related requests
• You will support workplace health and safety initiatives by serving as a First Aid responder, maintaining first aid and AED equipment, and assisting the Workplace Health and Safety Committee
• Flexibility is important, as the role may occasionally require work outside of regular business hours and involvement in special projects or additional assignments
• Above all, you will help maintain a safe, organized, and efficient workplace while adhering to all company safety policies and procedures

What makes you great*

• The role is ideal for someone with a high school diploma or equivalent, along with at least one year of experience in a mailroom, facilities, or administrative support environment
• You have experience handling courier shipments and receiving processes with providers such as Purolator, FedEx, and Canada Post will help you succeed in the role
• Familiarity with international shipping and customs documentation would be considered a strong asset
• The position includes physical responsibilities, so you should be comfortable lifting and moving packages, tables, and chairs weighing up to 50 pounds
• Strong computer skills are important, particularly with Microsoft Office applications such as Outlook, Excel, and Word
• A Standard First Aid CPR/AED Level C certification is preferred, although training can be provided if needed
• Experience working with mailroom and office equipment—including postage meters, copiers, and audiovisual equipment—is beneficial
• The role requires excellent customer service and interpersonal skills, with the ability to build positive relationships across the organization
• Strong written and verbal communication skills, combined with a high level of organization and attention to detail, are essential
• You’ll thrive in this position if you can manage multiple priorities, stay organized in a fast-paced environment, and consistently meet time-sensitive deadlines

Why you will love working with us

Linde is a leading global industrial gases and engineering company. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.

The company serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde's industrial gases and technologies are used in countless applications including production of clean hydrogen and carbon capture systems critical to the energy transition, life-saving medical oxygen and high-purity & specialty gases for electronics. Linde also delivers state-of-the-art gas processing solutions to support customer expansion, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.

At Linde, every day is an opportunity: an opportunity to learn, to grow, to share success and to contribute to one of the world’s leading industrial gas and engineering companies. Seize the opportunity: take your next step with us and join our team.

This is an existing position with a starting annual salary of $51,650.00

Apply before: 9/8/2026

Linde has an extensive background check process which may include but is not limited to, a criminal background review, reference checks and employment verification.

Linde Canada Inc. is committed to providing accommodations for people with disabilities. Applicants requiring accommodation during the recruitment and selection process are encouraged to make their needs known in advance if accommodation is required. We will work with you to meet your needs.

We are committed to employment equity for women, aboriginal people, visible minorities, and persons with disabilities. Interested candidates from these groups are encouraged to apply.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.

*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.