Executive Assistant to VPs — Hybrid, Bilingual FR/EN

Industrial Alliance Insurance and Financial Services Inc; Magog; Hybrid; CAD 55,000 - 79,000; Full time

Benefits offered by this job

Flexible group insurance plans

Competitive retirement savings plan

Employee share purchase plan

Vacation program, wellness days, and个人

Telemedicine services

EFAP

Ergonomic furniture program

Performance bonus

Discounts on iA products

Job summary

Industrial Alliance Insurance and Financial Services Inc in Canada (Estrie region) is seeking an Executive Assistant to support two Vice Presidents within Dealer Services. You will manage calendars, coordinate meetings, travel, and executive logistics while maintaining confidentiality and high attention to detail.

You'll collaborate across teams, prepare correspondence and reports, assist with onboarding and governance activities, and help optimize administrative processes in a hybrid

Qualifications

• 5–10 years of progressive executive or senior administrative support experience.
• Exceptional organizational and time-management skills.
• Sound judgment, discretion, and confidentiality handling.
• Strong problem-solving abilities and adherence to procedures.
• Ability to build relationships across multiple teams.
• Excellent written and verbal communication.
• Advanced proficiency with Microsoft 365 (Teams, Outlook, Word, Excel, PowerPoint, SharePoint, OneNote).

Responsibilities

• Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics.
• Coordinate leadership meetings, governance committees, and strategic events, including agendas, materials, action-item tracking, and follow-up.
• Prepare, revise, translate, and format executive correspondence, reports, presentations, and other business documentation.
• Collaborate with Executive Assistants, internal partners, and external stakeholders to ensure seamless coordination and execution of business activities.
• Support onboarding activities, security requests, organizational updates, employee engagement initiatives, and other operational processes.
• Maintain workforce information and organizational charts, while ensuring accuracy and confidentiality of sensitive information.
• Identify opportunities to improve administrative processes and provide guidance and support to less experienced administrative colleagues.
• Contribute to special projects and evolving business priorities as required.

Skills

Executive support

Org skills

Bilingual EN/FR

MS 365

Tools

Microsoft 365

Teams

Outlook

Word

Excel

PowerPoint

SharePoint

OneNote

Job description

Industrial Alliance Insurance and Financial Services Inc in Canada (Estrie region) is seeking an Executive Assistant to support two Vice Presidents within Dealer Services. You will manage calendars, coordinate meetings, travel, and executive logistics while maintaining confidentiality and high attention to detail.

You'll collaborate across teams, prepare correspondence and reports, assist with onboarding and governance activities, and help optimize administrative processes in a hybrid