Executive Assistant

Onni Group of Companies; Vancouver; Hybrid; CAD 75,000 - 115,000; Full time

Benefits offered by this job

Competitive pay & Comprehensive Benefits Package

Company-paid extended health care

Annual Education Allowance

Generous Referral Program

Free access to a fully equipped gym

Local discounts to restaurants and clothing stores

Job summary

Onni Group of Companies is seeking an experienced Executive Assistant to support the President in a hybrid role. The ideal candidate will thrive in a fast-paced environment, managing executive calendars, household logistics, and confidential projects.

The position offers a salary range of $75,000 - $115,000 and includes competitive benefits such as health care, an education allowance, and a collaborative company culture.

Qualifications

• Minimum 3 years’ experience supporting at a senior management/executive level.
• Expert-level written and verbal communication skills.
• Experience in Real Estate, Finance, Construction, Property Management, or Marketing is a major asset.

Responsibilities

• Prepare and follow-up with various correspondence.
• Schedule and coordinate calendar appointments.
• Manage multiple projects simultaneously and follow through to completion.
• Prepare meeting agendas and minutes from meetings.
• Handle company business discreetly.

Skills

MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)

Excellent verbal and written communication

Organizational skills

Positive and personable attitude

Project management

Job description

Job Description

We’re looking for an experienced Executive Assistant to support our President. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.

Perks & Benefits

• Competitive pay & a Comprehensive Benefits Package.
• Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
• Annual Education Allowance
• Generous Referral Program
• Fun & collaborative company culture with lots of team building events
• Local discounts to restaurants, clothing stores, personal training, and more
• Free access to a fully equipped gym
• Friends and Family rates for hospitality brands.

What You Will Do

• Prepare and follow-up with various correspondence
• Follow up on telephone & email inquiries and respond as appropriate
• Scheduling and coordinating calendar appointments
• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Assist with reviewing documents & reports and follow up with outside parties as required
• Prepare meeting agendas and prepare minutes from meetings
• Assure discreet handling of all company business
• Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
• Update contract tracker and save executed copies and send to Accounting
• Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
• Organize receipts and reconcile credit cards
• Calendar and meeting management

What You Bring

• Minimum 3 years’ experience supporting at a senior management/executive level
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
• Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
• Demonstrated commitment to completion of projects on a timely basis
• Excellent verbal, written and keyboard skills and organizational skills
• Expert-level written and verbal communication
• Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
• Adaptable personality that can adjust to last minute changes in plans
• Ability to travel
• Valid driver’s license & ability to use personal vehicle as required

Salary Range

$75,000 - $115,000