Administrative Assistant

690 Ontario Shared; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Group health benefits

Retirement savings plan

Job summary

People Corporation is seeking an Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. The role involves calendar management, meeting coordination, travel logistics, and producing polished presentations and reports.

The successful candidate will demonstrate strong organizational and communication skills, comfort with AI-enabled tools, and a professional approach to confidential information in a fast-paced corporate environment.

Qualifications

• Experience in a coordinator, administrative assistant or executive assistant role.
• Experience coordinating calendars, meetings, travel, expenses, and offsite logistics.
• Strong ability to prepare and proofread presentations, reports, and correspondence.
• Proficiency with Microsoft Office and familiarity with AI-enabled tools is an asset.

Responsibilities

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time.
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items.
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate.
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up.
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking.
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications.
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency.
• Handle confidential information with discretion and professionalism.

Skills

Organization

Time management

Prioritization

Communication (written and verbal)

Calendar management

Discretion and professionalism

Tools

Microsoft Outlook

PowerPoint

Word

Excel

Teams

Job description

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. This role is ideal for someone who is detail-oriented, professional, and confident managing priorities in a fast-paced environment. The successful candidate will coordinate calendars, meetings, agendas, presentations, expenses, travel, offsites, and general administrative activities with accuracy and discretion. This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused.

Responsibilities

• Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time.
• Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items.
• Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate.
• Process expenses accurately and on time, including receipts, approvals, coding, and follow-up.
• Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking.
• Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications.
• Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency.
• Handle confidential information with discretion and professionalism.

Key Requirements

• Strong organizational, time management, and prioritization skills.
• Excellent calendar management, scheduling, and coordination capabilities.
• Clear written and verbal communication with strong attention to detail.
• Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams.
• Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work.
• Professionalism, discretion, resourcefulness, and sound judgment.

All‑Star Candidates Will Have

• Experience in a coordinator, administrative assistant or executive assistant role.
• Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics.
• Strong skills in preparing and proofreading presentations, reports, and correspondence.
• Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset.

At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to.

We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.

The base salary range for this position is $55,000 - $65,000 per annum. This represents base salary only and does not represent other variable compensation components of our total compensation (i.e. annual bonus, commission etc). The actual base salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.

We value our employees and provide competitive salaries, a comprehensive group benefits plan, and a generous retirement savings plan.