Executive Assistant & Project Coordinator — Arts & Culture

Azrieli Foundation; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent philanthropic organization in Toronto is seeking an Executive Assistant to support the Managing Director with administrative duties and project management. The ideal candidate will have 3-5 years of experience, preferably in the arts or non-profit sectors, and should be detail-oriented and bilingual in English and French. This role emphasizes collaboration and proactive support within the organization.

Qualifications

• 3-5 years of experience in an executive assistant, senior administrative, or project coordination role.
• Experience in the arts, philanthropy, or non-profit sector is an asset.
• Strong project management skills and managing multiple priorities.

Responsibilities

• Manage calendar, travel arrangements, and scheduling for the Managing Director.
• Prepare, edit, and coordinate documentation for strategic decision-making.
• Provide project management support for key initiatives.

Skills

Project management

Bilingual (English/French)

Communication skills

Microsoft Office Suite

Detail-oriented

Education

3-5 years in executive support or project coordination

Tools

CRM platforms

Job description

A prominent philanthropic organization in Toronto is seeking an Executive Assistant to support the Managing Director with administrative duties and project management. The ideal candidate will have 3-5 years of experience, preferably in the arts or non-profit sectors, and should be detail-oriented and bilingual in English and French. This role emphasizes collaboration and proactive support within the organization.