Executive Assistant

Altis Recruitment; Toronto; On-site; CAD 39,778 - 56,653; Part time

Benefits offered by this job

Mentorship opportunities

Healthy work-life balance

Teamwork culture

Job summary

A leading staffing agency is seeking an Executive Support professional in Downtown Toronto, Ontario. The role requires providing executive-level support, managing calendars, and facilitating communication with stakeholders. Ideal candidates will have 4+ years of experience supporting senior executives and strong skills in multitasking and communication. This position offers a vibrant work culture, mentorship opportunities, and a commitment to work-life balance. The contract is fully on-site and expected to last for 2 months.

Qualifications

• 4+ years of experience supporting senior executives in a relevant field.
• Strong multitasking, time management, and problem-solving abilities.
• High attention to detail and a commitment to maintaining confidentiality.

Responsibilities

• Provide executive-level support, managing calendars and prioritizing requests.
• Coordinate meetings, prepare agendas, and record minutes.
• Draft and manage confidential correspondence ensuring professionalism.
• Facilitate inquiries and ensure prompt communication with stakeholders.
• Assist with budgeting, reporting, and meeting deadlines.
• Maintain effective information management processes.

Skills

Executive-level support

MS Office Applications

Multitasking

Communication Skills

Time Management

Problem Solving

Attention to Detail

Job description

Location: Downtown Toronto, Ontario (Fully On-site)

Duration: 2 month contract

Background Check Requirement: Successful candidates may be required to complete a background check.

Pay Rate: Starting at $35/hour

Hours: Monday to Friday, 8am-4:30pm.

About the Opportunity

Join a leading organization where you will play a pivotal role in supporting senior leadership. In this dynamic environment, you will engage with a diverse team, enhancing operational efficiency and facilitating effective communication. Your contributions will be vital in ensuring seamless day-to-day operations, positively impacting both team dynamics and organizational excellence.

This role is all about collaboration and support, working closely with executive leaders and stakeholders to drive meaningful initiatives. Your efforts will contribute to a workplace that values professionalism, clarity, and a commitment to outstanding service.

What’s in it for You

Experience a vibrant culture that celebrates teamwork and professional growth. The organization values innovation and collaboration, providing you with opportunities to develop your skills while being mentored by industry leaders. You will find yourself in an environment that promotes a healthy work-life balance and values each employee's contributions.

Your Responsibilities

• You’ll provide executive-level support, managing calendars and prioritizing requests to streamline operations.
• In this role, you'll coordinate meetings, prepare agendas, record minutes, and ensure timely follow-up on action items.
• You’ll draft and manage confidential correspondence, ensuring professionalism and accuracy in all communications.
• As the primary point of contact, you’ll facilitate inquiries and ensure prompt communication with stakeholders.
• You’ll assist with budgeting, reporting, and meeting important internal and external deadlines.
• You’ll maintain effective information management processes to support organizational effectiveness.

Skills and Qualifications

• 4+ years of experience supporting senior executives in a relevant field.
• Advanced in MS Office applications.
• Strong multitasking, time management, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating in a team setting.
• High attention to detail and a commitment to maintaining confidentiality.

Why Partner with Altis

If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.