Executive Assistant

McConnell Foundation; Montreal (administrative region); Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Wellness programs

Pension contribution

Job summary

McConnell Foundation is seeking an Executive Assistant to partner with the CEO and President’s Office to ensure smooth governance and organizational operations. The role requires bilingual (French and English) administrative experience, strong organization and communication, and proficiency with Microsoft 365 and SharePoint.

Responsibilities include calendar/travel/expenses management, board meeting coordination, and cross-functional collaboration to advance a resilient, inclusive, and

Qualifications

• Bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders.
• Strong organizational and communication skills.
• Proficiency with Microsoft 365 and SharePoint.
• Sound judgment and interest in governance, philanthropy, and mission-driven work.

Responsibilities

• Provide executive and CEO support and act as liaison for stakeholders.
• Manage the CEO’s calendar, travel, correspondence, expenses, and priorities.
• Support governance and board administration, including preparing agendas and materials.
• Coordinate operations, document management, and administrative processes.
• Collaborate on cross-functional projects to improve workflows and culture.

Skills

Calendar management

Stakeholder management

Bilingual (FR/EN)

Executive support

Communication

Education

Experience in senior-leader support

Tools

Microsoft 365

SharePoint

Job description

Position Summary

The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational administration. Acting as the primary liaison for internal and external stakeholders, the EA provides high‑level administrative, governance, and logistical support while helping to advance the Foundation’s mission of building a more resilient, inclusive, and sustainable Canada.

What You’ll Do

• Executive & CEO Support
• Manage the CEO’s calendar, travel, correspondence, expenses, and competing priorities. Serve as the primary point of contact for the President’s Office and support leadership initiatives, events, and stakeholder engagement.
• Governance & Board Administration
• Support the Board of Directors and committees by coordinating meetings, preparing agendas and materials, arranging logistics, taking minutes, and helping maintain effective governance practices.
• Operations & Organizational Coordination
• Coordinate workplace services, executive team travel and expenses, document management, and administrative processes that ensure efficient day‑to‑day operations.
• Collaboration & Continuous Improvement
• Support cross‑functional projects, maintain systems and tools that improve workflow, and contribute to a collaborative, responsive, and service‑oriented organizational culture.

What We’re Looking For

A bilingual (French and English) administrative professional with at least three years of experience supporting senior leaders, strong organizational and communication skills, proficiency with Microsoft 365 and SharePoint, sound judgment, and an interest in governance, philanthropy, and mission‑driven work.

What We Offer

Join one of Canada’s leading philanthropic foundations and contribute to meaningful social and environmental impact. The role offers a competitive salary, comprehensive employer‑paid benefits, a 6% pension contribution, generous paid time off, hybrid work flexibility, home office support, wellness programs, and a collaborative, values‑driven workplace committed to equity, diversity, inclusion, and accessibility.