Executive Assistant & Office Operations Lead

CNA Canada; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

CNA Canada is seeking an Executive Assistant & Office Administrator in Toronto to support assigned executives and be the primary contact for staff, visitors, vendors, and partners. The role covers comprehensive administrative duties and day-to-day office management to maintain a professional, welcoming environment.

The successful candidate will have 5+ years of administrative experience, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Minimum 5 years of administrative experience, preferably including senior-level or executive support.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Demonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.
• Proactive and resourceful with strong problem-solving skills and attention to detail.
• Ability to work independently while collaborating effectively with employees, leaders, vendors, and external partners.

Responsibilities

• Manage calendars and arrange end-to-end travel.
• Handle expense administration and act as backup for other assistants.
• Greet visitors and coordinate meetings, events, and boardrooms.
• Oversee day-to-day office operations, supplies, and vendor relations.
• Process mail, couriers, packages, and business documents.
• Support invoice processing, vendor administration, and cheque handling.
• Coordinate employee workplace needs such as access cards and supplies.
• Assist with special projects and confidential materials; support senior leadership as needed.

Skills

Calendar management

Travel coordination

Expense management

Vendor coordination

Communication

Discretion

Confidentiality

Education

Post-secondary education in Business Administration or Office Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

CNA Canada is seeking an Executive Assistant & Office Administrator in Toronto to support assigned executives and be the primary contact for staff, visitors, vendors, and partners. The role covers comprehensive administrative duties and day-to-day office management to maintain a professional, welcoming environment.

The successful candidate will have 5+ years of administrative experience, strong organizational skills, and proficiency in Microsoft Office.