Executive Assistant & COO Operations Partner

Banyan Software; Toronto; Hybrid; CAD 110,000 - 125,000; Full time

Benefits offered by this job

Hybrid work (Toronto) 3 days in-office

Job summary

Banyan Software is seeking an Executive Assistant to the Chief Operating Officer in Toronto for a hybrid role (3 days in-office). You will manage calendars, travel, and executive communications, supporting the COO across People, Legal, IT, and Foundation.

The role blends traditional admin tasks with a chief-of-staff mindset and requires strong judgment, discretion, and AI-enabled workflow skills. Ideal candidates bring 5+ years supporting C-level executives, experience tracking OKRs, and

Qualifications

• 5+ years of administrative experience supporting C-level executives in a fast-paced environment (COO or operational leadership support strongly preferred).
• Experience tracking progress against goals (OKRs, KPIs, or similar) and keeping cross-functional commitments moving forward without direct authority.
• Demonstrated use of AI tools (Claude, ChatGPT, Copilot, Gemini, or similar) in daily work.
• Advanced skills in Microsoft Office with ability to create and refine executive-level presentations; familiar with Slack, Google Workspace and Notion.

Responsibilities

• Develop and maintain a working knowledge of the COO's priorities and OKRs; prioritize inbound requests and scheduling.
• Coordinate cross-functional priorities across People, Legal, IT, Communications, and Foundation; connect leaders and maintain momentum.
• Maintain up-to-date progress views for monthly/quarterly reviews and flag risks early.
• Provide proactive calendar management, prep for commitments, and ensure meetings start/end on schedule.
• Prepare and organize information for COO discussions, drafting confidential communications and materials.

Skills

Executive support

AI fluency

Calendar management

Communication

Autonomy

Tools

Microsoft Office

Slack

Google Workspace

Notion

Job description

Banyan Software is seeking an Executive Assistant to the Chief Operating Officer in Toronto for a hybrid role (3 days in-office). You will manage calendars, travel, and executive communications, supporting the COO across People, Legal, IT, and Foundation.

The role blends traditional admin tasks with a chief-of-staff mindset and requires strong judgment, discretion, and AI-enabled workflow skills. Ideal candidates bring 5+ years supporting C-level executives, experience tracking OKRs, and