Founder Support Executive & Personal Assistant (Hybrid)

Folio Inc.; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

Folio Tech Inc. in Toronto is seeking a detail-oriented Executive Assistant / Personal Assistant to support the Founder across both businesses. You will manage the Founder's inboxes and calendar, coordinate client engagements, and handle invoicing in the finance system.

This is a dual-role with weekly shifts between client-facing administration and personal logistics. The successful candidate will work closely with leadership, maintain organization, and adapt to high priorities in a fast-paced,

Qualifications

• 1–3 years of experience in administrative, coordination, operations or client-facing roles.
• Strong written and verbal communication skills, professional tone with clients and vendors.
• Ability to work independently, prioritize competing demands, and solve problems with minimal direction.
• High level of organization and attention to detail.
• Proficiency with email, calendar, and spreadsheet apps; familiarity with CRM and invoicing software helpful.
• Discretion and sound judgment handling confidential information.
• Legally authorized to work in Canada without sponsorship.
• Based in the Greater Toronto Area.
• Access to a personal vehicle is an asset; mileage reimbursed per CRA rates.

Responsibilities

• Manage the Founder's inbox and calendar; draft correspondence and coordinate meetings.
• Coordinate client and project support; track deliverables and follow up with teams and contractors.
• Prepare and format client-facing documents and invoices; oversee accounts receivable.
• Oversee office operations, vendor relationships, and renewals; coordinate logistics and scheduling.
• Provide personal assistance tasks including errands, travel, and household coordination as needed.

Skills

Communication

Organization

Prioritization

Independence

CRM familiarity

Invoicing familiarity

Tools

CRM software

Calendar apps

Spreadsheet software

Invoices system

Job description

Folio Tech Inc. in Toronto is seeking a detail-oriented Executive Assistant / Personal Assistant to support the Founder across both businesses. You will manage the Founder's inboxes and calendar, coordinate client engagements, and handle invoicing in the finance system.

This is a dual-role with weekly shifts between client-facing administration and personal logistics. The successful candidate will work closely with leadership, maintain organization, and adapt to high priorities in a fast-paced,