Executive Assistant & Office Manager, Mission-Driven Support

Youth Unlimited YFC Southwestern Ontario; Woodstock; On-site; CAD 46,000 - 58,000; Full time

Benefits offered by this job

Generous RRSP match

Comprehensive benefits package

Paid time off

Training and development opportunities

Job summary

Youth Unlimited YFC Southwestern Ontario in Woodstock is seeking an Executive Assistant/Office Manager to support the Executive Director and lead the administrative staff, ensuring smooth day-to-day operations.

You will organize meetings, prepare agendas and minutes, coordinate conferences, retreats and events, manage correspondence and records, oversee fundraising projects, supervise staff, and liaise with leadership and ministry partners while maintaining confidentiality and high professional

Qualifications

• Aligned with the mission and ministry strategy of Youth Unlimited YFC.

Responsibilities

• Provide administrative support to the Executive Director.
• Supervise administrative staff.
• Coordinate with Finance and Human Resources staff.
• Prepare correspondence, agendas, minutes, and reports for Chapter meetings.
• Assist the Executive Director with projects, presentations, and fundraising initiatives.
• Oversee committee and board records.
• Coordinate registrations for conferences, retreats, and events.
• Arrange staff meetings and chapter-wide meetings.
• Maintain filing systems and organizational records.
• Exercise discretion and maintain confidentiality.
• Foster relationships with SWOYFC leadership and administration.
• Comply with SWOYFC policies and risk management.
• Pursue ongoing professional development and training.

Skills

Excellent written and verbal skills

Strong administrative skills

Organizational and time management

Team leadership and supervisory skills

Discretion and confidentiality

Proficient computer skills

Education

Related college diploma or equivalent experience

Tools

Standard office software

Job description

Youth Unlimited YFC Southwestern Ontario in Woodstock is seeking an Executive Assistant/Office Manager to support the Executive Director and lead the administrative staff, ensuring smooth day-to-day operations.

You will organize meetings, prepare agendas and minutes, coordinate conferences, retreats and events, manage correspondence and records, oversee fundraising projects, supervise staff, and liaise with leadership and ministry partners while maintaining confidentiality and high professional