Executive Assistant

The Yonge Street Mission (YSM); Toronto; On-site; CAD 50,000 - 61,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Yonge Street Mission (YSM) in Toronto seeks an Executive Assistant to support the President & CEO and senior leadership. You will manage calendars, coordinate meetings and events, and assist the Strategy Execution Director in board support.

We value strong communication, discretion and reliable multi-tasking as you help drive leadership efficiency and program execution. Join a faith-driven team dedicated to moving people from poverty to thriving.

Qualifications

• Post-secondary education combined with 3-4 years of relevant experience in a similar environment.
• Excellent communication skills, written and verbal.
• Proficient with Google Workspace, MS Office, email and internet applications.
• Demonstrates discretion, confidentiality and strong customer service.

Responsibilities

• Coordinate an active calendar for the CEO and leadership, with extensive rescheduling.
• Manage multiple team calendars and optimize executive time.
• Plan and coordinate leadership meetings and retreats with necessary provisions.
• Coordinate internal meetings aligned to team goals.
• Serve as liaison to access to the CEO and ensure timely preparation.

Skills

Communication

Google Workspace

MS Office Suite

Discretion & confidentiality

Customer service

Organizational skills

Multi-tasking

Education

Post-secondary education

Tools

Google Workspace

MS Office Suite

Email applications

Job description

Yonge Street Mission (YSM) is the vibrant, local Christian development agency that is leading a collective movement - going beyond meeting immediate needs by offering holistic programs and a pathway that can transform the lives of people living with poverty in Toronto. Since 1896, YSM has provided wrap‑around support and services, making it possible for individuals, families, and communities to move forward. We believe if we combine our collective resources and wisdom, together we can reach our goal of ending chronic poverty in a generation.

If you are inspired by our vision and feel a true calling to contribute to our work in transforming the lives of people living with poverty in Toronto from merely surviving to thriving, then this is where you belong.

We are seeking an Executive Assistant (Executive Office) to support and ensure the effective functioning of the office of the President & CEO and YSM's leadership teams. Reporting to the Director, Strategy Execution, this role will provide administrative and scheduling support to the Senior Leadership team and coordinate internal executive leadership‑led events, e.g. regular All Staff Meetings and retreats. This role will also assist the Director, Strategy Execution in providing support to the Board of Directors.

This posting is for an existing vacancy.

Responsibilities

• In conjunction with the Director, Strategy Execution, manage and coordinate an extremely active calendar of appointments and extensive rescheduling while keeping CEO informed as needed
• Manage multiple team calendars and optimize executive leaders' time
• Plan and coordinate necessary provisions for leadership team meetings and retreats
• Coordinate internal meetings as needed towards team goals
• Serve as a liaison to parties seeking access to/time with the CEO
• Optimize meeting efficiency, ensure logistics, pre-read and follow‑up items for every meeting are expedited and actioned in accordance with deadlines and that suitable preparation time is allocated
• Capture and distribute minutes for key leadership meetings
• Facilitate the smooth functioning of All Staff Meetings and other internal staff events in coordination as needed with the People & Culture team
• Complete monthly expense reports, monitor budget, reconcile Visa statements

Qualifications

• Post‑secondary education combined with 3-4 years of relevant experience working in a similar environment
• Excellent communication skills - both written and verbal
• Demonstrated proficiency working with computer applications (Google Workspace, MS Office Suite, email and internet applications)
• Very good interpersonal skills with the ability to exercise discretion, confidentiality and great customer service
• Strong organizational skills and ability to multi‑task on multiple, competing priorities
• Demonstrated commitment to and understanding of the mission and values of YSM

Compensation

YSM offers market‑competitive starting salary of $55,000.00 for this role, combined with a comprehensive suite of benefits and perks.

Deadline for Application

Available until filled.

Your resume and cover letter should articulate your alignment with the above qualifications, and why YSM's values, principles of faith and mission uniquely resonate with you. While we appreciate all responses, only candidates under consideration will be contacted.

Please note that YSM does not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include screening and shortlisting, assessment, and selection.

Learn more about YSM at www.ysm.ca.