Executive Assistant & Architecture Project Coordinator

Targeted Talent; Burnaby, Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading Architecture firm in Canada is seeking a highly organized Executive Assistant to support its senior leadership team. This role involves project coordination and administrative support, focusing on managing calendars, coordinating meetings, and booking travel arrangements. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office Suite, and experience in the architecture or construction industry is a plus. This is a unique opportunity to contribute to large-scale architectural projects.

Qualifications

• Proven experience as an Executive Assistant or in project coordination.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion in handling sensitive information.
• Experience in the architecture or construction industry is a plus.

Responsibilities

• Support coordination for large-scale architectural projects.
• Perform various administrative tasks for senior leadership.
• Maintain executive calendars and schedule meetings.
• Prepare for meetings and track notes and action items.
• Book travel arrangements and accommodations.
• Sort and prioritize emails.
• Submit timesheets and expense reports.
• Prepare PowerPoint presentations and project support.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Microsoft Office Suite

Job description

A leading Architecture firm in Canada is seeking a highly organized Executive Assistant to support its senior leadership team. This role involves project coordination and administrative support, focusing on managing calendars, coordinating meetings, and booking travel arrangements. The ideal candidate will have strong organizational and communication skills, proficiency in Microsoft Office Suite, and experience in the architecture or construction industry is a plus. This is a unique opportunity to contribute to large-scale architectural projects.