Senior Executive Assistant to Engineering Director

The Walter Fedy Partnership; Kitchener; On-site; CAD 70,000 - 90,000; Full time

Job summary

A leading engineering consulting firm in Kitchener is seeking an experienced Executive Assistant to provide high-level administrative support to the Civil Engineering Director. This in-office role is crucial for managing priorities, coordinating communications, and supporting internal operations. Ideal candidates will have over 10 years of experience in similar roles, exceptional organizational skills, and must be proficient in Microsoft Office and project management tools. The firm promotes inclusivity and encourages diverse applicants.

Qualifications

• 10+ years of experience as an Executive Assistant or Senior Administrative Assistant.
• Experience supporting senior leadership in professional services or consulting environment.
• Exceptional organizational and time-management skills.

Responsibilities

• Provide proactive, confidential support to the Director.
• Manage the Director’s calendar, meetings, and travel arrangements.
• Prepare agendas, briefing notes, presentations, and follow-up action items.

Skills

Customer service focus

Strong communication skills

Interpersonal skills

Proactive approach

Attention to detail

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Office

ERP and CRM software

MS Teams

SharePoint

HUB Planner

Job description

A leading engineering consulting firm in Kitchener is seeking an experienced Executive Assistant to provide high-level administrative support to the Civil Engineering Director. This in-office role is crucial for managing priorities, coordinating communications, and supporting internal operations. Ideal candidates will have over 10 years of experience in similar roles, exceptional organizational skills, and must be proficient in Microsoft Office and project management tools. The firm promotes inclusivity and encourages diverse applicants.