Executive Administrative Assistant (Remote)

Placements24; Kimberley; Hybrid; CAD 75,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Generous paid time off

Job summary

Placements24 is seeking an experienced Executive Administrative Assistant to support our senior leadership team in a fully remote role. The ideal candidate brings a minimum of 8 years of high-level administrative experience, exceptional calendar management, travel coordination, and meticulous communication skills.

You will handle confidential information with discretion while coordinating with internal and external stakeholders from any location.

Qualifications

• Minimum 8 years of experience providing high-level administrative support to senior executives (C-suite).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Proactively manage and optimize complex calendars for C-suite executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Act as a gatekeeper and primary point of contact for executives, managing inquiries efficiently.
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Manage expense reporting and reconcile corporate credit card statements.
• Conduct research and gather information for various projects and initiatives.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion & confidentiality

Remote work

Project coordination

Independent work

Tools

Microsoft Office Suite

Google Workspace

Job description

About the Role

Our client, a prestigious industry leader, is seeking an exceptional and highly discreet Executive Administrative Assistant to provide comprehensive support to its senior leadership team. This role is essential for ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication. Designed for a seasoned professional who excels in a demanding, fast-paced environment, this position is fully remote, offering unparalleled flexibility and the opportunity to contribute from anywhere.

Key Responsibilities

• Proactively manage and optimize complex calendars for C-suite executives.


• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.


• Prepare, edit, and proofread correspondence, reports, and presentations.


• Act as a gatekeeper and primary point of contact for executives, managing inquiries efficiently.


• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and distributing action items.


• Manage expense reporting and reconcile corporate credit card statements.


• Conduct research and gather information for various projects and initiatives.


• Maintain confidential files and records with the utmost discretion.


• Anticipate the needs of executives and proactively address potential issues.


• Serve as a liaison between executives and internal/external stakeholders.

Requirements

• Minimum of 8 years of experience providing high-level administrative support to senior executives (C-suite level).


• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.


• Advanced calendar management and travel coordination skills.


• Superior written and verbal communication skills, with impeccable grammar and attention to detail.


• Proven ability to handle confidential information with discretion and professionalism.


• Strong organizational skills, with the ability to prioritize and manage multiple tasks simultaneously in a remote setting.


• Experience with virtual collaboration tools and platforms.


• Proactive mindset, excellent problem-solving skills, and the ability to work independently.


• A professional demeanor and the ability to build rapport with stakeholders at all levels.


• Reliable high-speed internet connection and a dedicated home office setup are mandatory.

Benefits

• Our client offers a highly competitive salary and an executive-level benefits package, including comprehensive health insurance, generous paid time off, and retirement savings plans.


• You will have the opportunity to work with inspiring leaders, gain exposure to strategic initiatives, and benefit from professional development support.


• This fully remote role provides ultimate flexibility while ensuring you are a valued and integral part of the executive team.