Executive Administrative Assistant

Alberta Health Services; Edmonton; Hybrid; CAD 33,000 - 55,000; Full time

Job summary

Alberta Health Services is seeking an Executive Administrative Assistant within Quality & Healthcare Improvement to provide senior-level support to the Senior Program Director. The role focuses on calendar management, briefings, and coordination of time‑critical requests with internal leaders and external partners.

It requires strong organizational skills, confidentiality, and the ability to navigate political sensitivities.

Qualifications

• At least 2 years of administrative experience.
• Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
• Ability to supervise, coach, and mentor Administrative Support staff.
• Strong knowledge of political sensitivities and diverse stakeholder interests.
• Ability to anticipate needs and take appropriate action.
• Excellent oral and written communication skills with a strong ability to draft correspondence.
• Excellent organizational skills and ability to prioritize workload independently.
• Ability to maintain confidentiality and discretion.
• Strong ability to establish professional relationships with stakeholders.
• Knowledge of broad office policies and applicable legislation (e.g. POPA and ATIA).

Responsibilities

• Provide senior level executive support to the Senior Program Director within QHI.
• Manage complex calendars and prepare briefings and correspondence.
• Coordinate high-priority requests involving internal leaders and external partners.
• Support provincial initiatives and prepare high-quality documents and presentations.
• Ensure clear communication across QHI and other AHS portfolios.

Skills

Administrative experience

MS Office proficiency

Supervisory skills

Stakeholder management

Communication skills

Organization / prioritization

Discretion / confidentiality

Tools

Oracle (PeopleSoft)

Excel

PowerPoint

Visio

Job description

Are you a highly organized, detail driven professional who thrives in a fast‑paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive level decision making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement—offering opportunities to build your skills while contributing to meaningful system‑level work. If you excel at anticipating needs, juggling competing priorities, and delivering high quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta.

Description:

The Executive Administrative Assistant provides senior level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient‑centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high‑priority requests involving internal leaders, external partners, and system‑level committees.Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow‑through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios.As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose driven environment.

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Quality & Healthcare Improvement
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 13-OCT-2026
• Date Available: 02-NOV-2026
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.78
• Maximum Salary: $39.66
• Vehicle Requirement: Not Applicable

• Classification: Executive Administrative Asst
• Union: Exempt
• Unit and Program: Quality & Healthcare Improvement
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Negotiable Location: Provincial
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 13-OCT-2026
• Date Available: 02-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per Cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $23.78
• Maximum Salary: $39.66
• Vehicle Requirement: Not Applicable

Required Qualifications:

At least 2 years of:Administrative experience.Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).Ability to functionally supervise, coach, and mentor other Administrative Support staff.Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders.Ability to anticipate needs and action appropriately.Excellent oral and written communication skills with a strong ability to draft correspondence.Excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required).Ability to act in a professional manner in dealing with the public, management, staff and other departments.Ability to maintain confidentiality and discretion.Strong ability to establish and maintain collaborative and professional relationships with a variety of stakeholders.Knowledge of broad office policies and procedures as well as applicable legislation (e.g. POPA and ATIA).

Additional Required Qualifications:

As Required.

Preferred Qualifications:

Prior experience in healthcare.Education or experience in project management and financial management.Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView).Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.