Administrative Support III

Alberta Health Services; Vermilion; On-site; CAD 35,000 - 43,000; Part time

Job summary

Alberta Health Services seeks an Administrative Support III to backstop reception, data entry and filing at Vermilion CHC. You will support clinical and community programs, manage payments and calendar bookings, and assist with information requests while maintaining confidentiality.

The role requires Grade 12, an Administrative Certificate, 2 years office experience, and proficiency with Word, Excel and Outlook. The position is on-site with occasional varying shifts.

Qualifications

• Completion of Grade 12 or equivalent.
• A post-secondary Administrative Certificate required.
• Demonstrated accuracy & proficiency in intermediate computer & keyboarding skills; minimum 40 wpm.

Responsibilities

• Provide reception and registration support as backup and assist management and staff.
• Maintain client records, database entries and file management systems.
• Handle procurement, inventories and reporting to management on request.

Skills

Interpersonal communication

Keyboarding 40 wpm

Customer service

Problem solving

Data accuracy

Education

Grade 12 or equivalent

Administrative Certificate

Tools

Word

Excel

Outlook

Job description

This position is required to be on site at Vermilion CHC and is not a remote working opportunity. Reporting to the CAS Area Coordinator/Manager, this position supports community health programs operating at the Community Health Centre by: maintaining client records, database entries and file management systems; handling procurement functions and maintaining inventories, tracking systems and providing information to management upon request; providing all aspects of reception and registration services to clients (as a backup) while also supporting management, staff and the public; accepting payments and performing accounting tasks; contacting clients, booking appointments and responding to queries; communicating, exchanging, seeking and reporting information; providing administrative support to the office; acting as a resource to management and staff. This position requires a strong presence of computer knowledge and skills, good knowledge of policies and procedures for Assisted Living Alberta community-based programs and support services.

Description

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Transition Company: Assisted Living Alberta
• Classification: Administrative Support III
• Union: AUPE GSS
• Unit and Program: Community Administrative Support Services
• Primary Location: Vermilion Prov. Bldg
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 08-OCT-2026
• Employee Class: Casual/Relief
• Date Available: 02-NOV-2026
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Days Off: Other
• Minimum Salary: $25.72
• Maximum Salary: $31.25
• Vehicle Requirement: Not Applicable

Required Qualifications

Completion of Grade 12 or equivalent.

Additional Required Qualifications

A post-secondary Administrative Certificate required. Demonstrated accuracy & proficiency in intermediate computer & keyboarding skills; minimum 40 wpm required. Test will be administered. Demonstrated proficiency in working with Word, Excel, Outlook Calendar bookings & other Windows Office Suite programs required. Test will be administered. Two years of practical office experience. Ability to work collaboratively with managers & staff from various departments. Examples of exceptional customer service in a fast-paced, multi-task environment serving staff, management, clients & the public with both internal staff services & public service. Examples showing willingness & ability to adapt to new situations, changes & data systems that are implemented. Ability to exercise judgment, professionalism, diplomacy & discretion and always maintain confidentiality. Ability to cope under pressure, deal with stress effectively & demonstrate strong problem-solving skills with setting priorities to work productively & in a well-organized manner. Must be capable of pushing & pulling wheeled carts up to & occasionally exceeding 25kgs. Must be capable of walking, sitting or standing for long periods of time. Must be able to regularly use hand & arms to reach, lift & carry items up to 25kgs. Must be able to maneuver stairs &/or step stool. Ability to continuously wear a medical mask.

Preferred Qualifications

Familiarity with Netcare, Connect Care, CPSM and Grand & Toy supply requisitioning systems. Familiarity with community-based health programs.

Please note

All postings close at 23:59 MT of the postingend date indicated.

Security Screening

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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