Equipment Rental Coordinator – In-Office, Edmonton

finning; Edmonton; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Career development

Supportive team environment

Industry leader in equipment solutions

Job summary

Finning Canada is seeking a highly organized Rental Coordinator in Edmonton, AB to support equipment rental operations, invoicing, and portfolio administration. This role focuses on delivering accurate transactions and strong customer service within an in-office setting.

You will coordinate with sales, service, fleet, finance, and logistics teams, handling payment details, invoicing, and records while building solid relationships with customers and internal partners.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Strong customer service mindset.
• Effective problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Detail-oriented with accuracy.
• Ability to work collaboratively with a variety of stakeholders.

Responsibilities

• Coordinate rental transactions from start to finish, ensuring accuracy and timely processing.
• Prepare and process rental agreements, rental conversions, and equipment sales invoices.
• Maintain accurate rental records for both new and used equipment.
• Manage customer pre-authorized payment information and account updates.
• Prepare daily invoicing for equipment currently on rent.
• Track environmental levy charges and ensure proper documentation.
• Issue credit and debit notes accurately and efficiently.
• Respond to customer inquiries regarding rentals, billing, and account information.
• Work closely with teams across sales, service, fleet management, finance, supply chain, warranty, and used equipment operations.
• Coordinate with external suppliers, including transportation and insurance providers, to support rental activities.

Skills

Communication

Organization

Customer service

Problem solving

Multitasking

Detail oriented

Team collaboration

Tools

MS Office

Billing software

Job description

Finning Canada is seeking a highly organized Rental Coordinator in Edmonton, AB to support equipment rental operations, invoicing, and portfolio administration. This role focuses on delivering accurate transactions and strong customer service within an in-office setting.

You will coordinate with sales, service, fleet, finance, and logistics teams, handling payment details, invoicing, and records while building solid relationships with customers and internal partners.