Project Coordinator

Stantec; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

Join a leading company in the architecture and engineering sector as a Project Assistant. In this role, you will support project management and ensure adherence to standards and procedures. Ideal for motivated individuals looking to grow in a dynamic environment. Your responsibilities will include document management, communication with project teams, and assisting with project specifications. Bring your skills in communication and organization to help shape meaningful places.

Qualifications

• 2-3 years of related work experience preferred.
• Experience in documentation control or as a project assistant is a plus.

Responsibilities

• Follow document control processes and procedures.
• Provide support to project management and team members.
• Assist with preparation of high-quality documents.

Skills

Communication

Analytical Skills

Detail-oriented

Interpersonal Skills

Education

Associate's degree

Technical diploma/certificate

Tools

MS Office

Job description

Description

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn’t have to be true? What if our built environment — where we live, learn, play, and conduct business — carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future—join us!

Your Opportunity

In this position, you will have the opportunity to provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment.

Your Key Responsibilities

1. Follow document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs, and other communication tools.
2. Work closely with the project team to maintain a current and accurate understanding of project status, issues, and changes.
3. Provide support to project management and team members to adhere to client standards, Stantec required procedures, and document management.
4. Assist with the preparation of high-quality, accurate, and timely documents such as specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation, with guidance.
5. Prepare required project setup documentation under direction.
6. Follow record retention policies.
7. Assist team to prepare project specifications, reports, and other documents.
8. Track RFIs and submittals.
9. Record, compose, and distribute meeting minutes.
10. Provide general team and office support functions as required.

Qualifications

Your Capabilities and Credentials

1. Prior experience working in engineering, architecture, or construction is preferred.
2. Prior knowledge of documentation/revision control is preferred.
3. Experience in documentation control or as a project assistant is a plus.
4. Ability to handle multiple priorities and assignments.
5. Good written and verbal communication skills.
6. Good analytical skills.
7. Detail-oriented and resourceful.
8. Good interpersonal skills.
9. Ability to work collaboratively and independently.
10. Experience with MS Office (Word, PowerPoint, Excel, Access).

Education and Experience

Associate's degree or technical diploma/certificate in a related field with 2-3 years of related work experience, or an equivalent combination of education and experience.

Typical office environment with computer use and sedentary work; field work may include exposure to elements and inclement weather.

This description is not exhaustive; duties and responsibilities may change or be added at any time.

Join us at Stantec, where talented individuals come to build, innovate, and make an impact. Redefine your personal best with us.