Document Controller

NES Fircroft; Montreal; On-site; CAD 65,000 - 90,000; Full time

Job summary

NES Fircroft, a global engineering staffing provider, is seeking a PDM Coordinator/Document Controller to deliver proficient document management across the project lifecycle from our Montreal office.

The role leads small to medium document control teams, coordinates onboarding, supports contractor engagement, and implements process improvements using InEight, SharePoint and MS Office. Strong stakeholder engagement and on-site or hybrid work experience are valued.

Qualifications

• Minimum 5 years in a document control role on large projects.
• Experience in engineering and construction projects.
• Experience leading small to medium document control teams.
• Proficiency with InEight and SharePoint and MS Office.

Responsibilities

• Quality control and verification of project deliverables from contractors and ESPs.
• Training and technical support for internal and external stakeholders.
• Participation in coordination meetings and follow-up on communications.
• Reporting and data cleansing in collaboration with the PDM Lead.

Skills

Document Control

Stakeholder Engagement

Team Leadership

Project Setup

Contract Management

On-site Experience

InEight

SharePoint

MS Office

Tools

InEight

SharePoint

MS Office

Job description

We are looking for a PDM Coordinator (Document Controller) to provide and ensure a proficient, effective, timely and quality document management and control service throughout the Project’s lifecycle, across dispersed teams, time-zones, and geographies, whilst being based in Montreal.

This role is a great opportunity for a team player who has great stakeholder engagement skills, team leadership experience, and a strong understanding of Document Control processes. The successful candidate will also be involved in project set up, contractor engagement and onboarding and implementing ongoing process improvements.

What you’ll bring

• A commitment to the safety of yourself and your team
• Substantial experience in a document control role working on large projects (Min 5 years)
• Experience in engineering and construction projects
• Previous experience in managing small to medium document control teams
• Excellent collaboration and engagement skills dealing with stakeholders’ groups and team members
• Previous exposure in installing and managing Document Control systems and processes
• Previous experience in project set-up and contract/project close-out and handover
• Previous experience in managing suppliers, contractors and/or vendor teams
• Ability to oversee, manage and report on the team’s workload
• Ability to excel in a fast-paced work environment

It will also be beneficial if you have:

• Document Control experience across the project lifecycle, from Order of Magnitude study to handover and close-out
• Experience working at or supporting projects on site
• Prior experience with InEight Document and SharePoint

Key Responsibilities

• Quality control and verification of project deliverables from contractors and ESPs
• Training and technical support for internal and external stakeholders
• Participation in coordination meetings and communication follow-up
• Reporting and data cleansing, in collaboration with the PDM Lead
• Follow-up on pending project deliverables and RFI documentation
• Systems to be required SharePoint, InEight, MS Office.
• Onboard new starters, coach, and buddy up to ensure the ongoing development of DCs.
• Train DCs on internal PDM processes.
• Produce and distribute weekly expediting report.
• Escalate issues not resolved within 24hrs to Lead.
• Conduct fortnightly contractor check-ins.
• Review CDS with each contractor, monthly.
• Maintain distribution matrix, monthly.
• Attend project meetings, as per project cadence and engage regular F2F with project peers.
• Conduct ongoing user system training (InEight, SharePoint)
• Deliver plan for project setup and handover planning requirements as defined by Lead.
• Role model stakeholder responsiveness
• Actively participate in improvement idea generation and any associated implementation of CI initiatives.
• Streamline InEight and SharePoint access requests.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.