Document controller

Atlas Systems; Pickering; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

CAD salary CAD 65K–85K

4 weeks vacation + 3 sick days

Annual bonuses

Group Health Insurance

RRSP Program

Career development opportunities

Diversity & inclusion

Job summary

Deep-Water Intake Group in Pickering, Ontario is hiring a Document Controller to manage EDMS document control for a major civil infrastructure project near a nuclear site. You will ensure document security, accessibility and distribution across construction personnel and external partners.

The role requires 5–7 years in document control, a relevant bachelor’s degree, and experience with EDMS ACONEX. The project offers a competitive CAD salary, generous vacation, health benefits and RRSP program.

Qualifications

• 5-7 years of experience in document control
• Bachelor’s degree in engineering, architecture, administration, or related fields
• Experience with EDMS ACONEX
• Construction industry (large infrastructure projects) experience
• Strong knowledge of Document Control processes (version control and document lifecycle)
• Autonomous, organized and attention to detail
• Heightened ability to work under deadlines
• Capable to engage stakeholders at all levels
• Excellent intercultural communication skills

Responsibilities

• Manage the document management process in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client…)
• Implement, update and improve Engineering document control procedures to meet internal and external compliance requirements
• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…)
• Ensure security, accessibility, and distribution of documents for all joint-venture personnel, working within Document Control team, and closely with the Quality Department, Design Managers, and external partners
• Ensure that internal document controls procedures are established and followed
• Distribute electronic documents, submittals, transmittals, and correspondence to defined recipients
• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments
• Examine documents for general completeness and accuracy of data
• Post changes to documents to maintain up-to-date construction documents for use by construction personnel
• Assist and work with the Document Control Team for the efficient operation and maintenance of the document management system

Job description

Deep-Water Intake Group,
a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Document Controller

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve:

• A 1.5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM);
• Two vertical shafts (onshore and offshore);
• An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

The Document Controller implements, manages and ensures the control of documents in the EDMS ensuring their security, accessibility, and distribution. They will ensure the data is accurate and complete for use by construction personnel throughout the project.

Concretely your tasks will be:

• Managethe document management process in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...).
• Implement, update and improve Engineering document control procedures to meet internal and external compliance requirements.
• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…).
• Ensure security, accessibility, and distribution of documents for all joint-venture personnel, working within Document Control team, and closely with the Quality Department, Design Managers, and external partners
• Ensure that internal document controls procedures areestablishedand followed.
• Distribute electronic documents, submittals, transmittals, and correspondence to defined recipients.
• Compile andmaintaincontrol of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
• Examine documents, such as drawings, procedures, management plans, reports, change orders, and specifications for general completeness and accuracy of data.
• Post changes to documents, especially construction drawings and related construction documents tomaintainthe most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors).
• Assistsand works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Your skills:

• 5-7 years of experience in document control
• Bachelor’s degree in engineering, architecture, administration, or related fields
• Experience with EDMS ACONEX
• Construction industry (large infrastructure projects) experience
• Strong knowledge of Document Control processes (version control and document lifecycle)
• Autonomous,organized and attention to detail (record-keeping and filing discipline)
• Heightened ability to work under deadlines
• Capable to engage stakeholders at all levels
• Excellent intercultural communication skills

What do we have to provide:

• Gross annual salary between CAD$ 65K and 85K depending on experience and profile
• 4 vacation weeks & 3 emergency/sickness days paid;
• Annual bonuses;
• Group Health Insurance (premium participation including virtual health care system);
• RRSP Program
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

At Deep-Water Intake Group, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.