Document controller H/F

VINCI Construction; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

VINCI Construction seeks a Document Controller for the Pickering Nuclear Generating Station refurbishment project in Canada. You will implement and manage the EDMS, ensuring document security, accessibility, and distribution for joint-venture personnel across design, construction and QA teams.

Ideal candidates have 5–7 years in document control, a degree in engineering or related field, and experience with EDMS ACONEX, with strong organizational skills and ability to meet deadlines in a large

Qualifications

• 5-7 years of experience in document control.
• Experience designing, implementing and managing inclusive DEI programs.
• Bachelor’s degree in engineering, architecture, administration, or related fields.
• Experience with EDMS ACONEX.
• Construction industry (large infrastructure projects) experience.
• Strong knowledge of Document Control processes (version control and document lifecycle).
• Autonomous, organized and detail-oriented (record-keeping).
• Ability to work under deadlines and engage stakeholders at all levels.
• Excellent intercultural communication skills.

Responsibilities

• Implement and manage the document control process in EDMS (workflow, codification, architecture).
• Update and improve Engineering document control procedures for compliance.
• Manage documentation lifecycle (Submittals, RFIs, FDCs, Drawings, NCRs).
• Ensure security, accessibility, and distribution of documents for JV personnel.
• Establish and follow internal document controls procedures.
• Distribute electronic documents, submittals, transmittals and correspondence to recipients.
• Maintain control of records and files for release of reports and drawings.
• Review documents for completeness and data accuracy.
• Post changes to construction drawings to keep documents up-to-date.
• Collaborate with Document Control Team, Quality Dept, Design Managers and partners.

Skills

Document control

DEI program design

EDMS ACONEX

Construction industry experience

Version control

Stakeholder engagement

Attention to detail

Multicultural communication

Education

Bachelor's degree in engineering/architecture/administration

Tools

ACONEX EDMS

Job description

Deep-Water Intake Group, a joint venture of multiple subsidiaries of theVINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring an

Document Controller

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve: A5 km-long tunnel, built by a pressurized TBM (10.5 m diameter slurry TBM); Two vertical shafts (onshore and offshore); An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

The Document Controller implements, manages and ensures the control of documents in the EDMS ensuring their security, accessibility, and distribution. They will ensure the data is accurate and complete for use by construction personnel throughout the project.

Concretely your tasks will be:

• Managethe document management process in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...);
• Implement, update and improve Engineering document control procedures to meet internal and external compliance requirements;
• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…);
• Ensure security, accessibility, and distribution of documents for all joint-venture personnel, working within Document Control team, and closely with the Quality Department, Design Managers, and external partners;
• Ensure that internal document controls procedures areestablishedand followed;
• Distribute electronic documents, submittals, transmittals, and correspondence to defined recipients;
• Compile andmaintaincontrol of records and related files to release reports, drawings, and engineering documents to production and other operating departments;
• Examine documents, such as drawings, procedures, management plans, reports, change orders, and specifications for general completeness and accuracy of data;
• Post changes to documents, especially construction drawings and related construction documents tomaintainthe most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors);
• Assistsand works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Your skills:5-7 years of experience in document control;Proven experience designing, implementing and managing inclusive DEI programs;Bachelor’s degree in engineering, architecture, administration, or related fields;Experience with EDMS ACONEX;Construction industry (large infrastructure projects) experience;Strong knowledge of Document Control processes (version control and document lifecycle);Autonomous,organized and attention to detail (record-keeping and filing discipline);Heightened ability to work under deadlines;Capable to engage stakeholders at all levels;Excellent intercultural communication skills.