Design Team Project Administrator

Boardwalk; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive wages

Dayforce Wallet on-demand pay

Profit-sharing

Medical and dental coverage

Wellness reimbursement

Training allowance

RRSP matching

Rent discounts

Job summary

Boardwalk is seeking a Project Administrator to join our Calgary-based Design Team. You will coordinate budgets, contracts, procurement, and documentation to keep projects moving forward from inception through completion.

Your role spans approvals, invoicing, reporting, and cross-functional collaboration across multiple stakeholders. Ideal candidates balance spreadsheets with schedules, enjoy process improvement, and take ownership of deliverables.

Qualifications

• 3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience.
• Experience supporting multiple projects simultaneously.
• Experience working with budgets, cost tracking, invoice processing, or financial reporting.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate project approvals, executive sign-offs, purchase orders, and contract setup.
• Track project budgets, commitments, forecasts, contingencies, and expenses.
• Process contractor and supplier invoices while maintaining accurate financial records.
• Support annual capital planning and budgeting activities.
• Coordinate procurement activities and track material deliveries.
• Help source, onboard, and manage contractor documentation.
• Prepare project reports and maintain project dashboards and trackers.
• Schedule meetings, maintain action logs, and follow up on outstanding items.
• Assist with tender packages, specifications, project documentation, and closeout activities.
• Support renovation, rebranding, and redevelopment projects across multiple regions.
• Continuously improve project systems, processes, and tracking tools.

Skills

Organization

Budgeting

Contract management

Communication

Attention to detail

Deadline management

Team collaboration

Problem solving

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

SharePoint

Project tracking tools

Job description

Job Description

Posted Wednesday, October 7, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

• Competitive wages
• Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
• Profit-sharing
• Flexible group medical and dental
• Fitness and Wellness reimbursement
• Training and Development allowance
• Group RRSP matching
• Up to 20% rental discounts, and more!

Love keeping projects organized, budgets on track, and details from slipping through the cracks?

At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor amenities across Canada.

We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person who keeps projects moving forward.

This is more than just an administrative role. You'll be involved in every stage of project delivery, helping coordinate budgets, contracts, procurement, approvals, documentation, and communication across multiple stakeholders.

If you enjoy balancing spreadsheets, schedules, procurement, and project coordination while supporting a team that delivers award-winning spaces, we'd love to hear from you.

Our team has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

What You'll Be Doing

You Will

• Coordinate project approvals, executive sign-offs, purchase orders, and contract setup.
• Track project budgets, commitments, forecasts, contingencies, and expenses.
• Process contractor and supplier invoices while maintaining accurate financial records.
• Support annual capital planning and budgeting activities.
• Coordinate procurement activities and track material deliveries.
• Help source, onboard, and manage contractor documentation.
• Prepare project reports and maintain project dashboards and trackers.
• Schedule meetings, maintain action logs, and follow up on outstanding items.
• Assist with tender packages, specifications, project documentation, and closeout activities.
• Support renovation, rebranding, and redevelopment projects across multiple regions.
• Continuously improve project systems, processes, and tracking tools.

You'll Thrive In This Role If You

• Love organizing complex information and keeping multiple priorities on track.
• Enjoy working with budgets, invoices, contracts, and spreadsheets.
• Are naturally proactive and take ownership of your work.
• Notice details that others miss.
• Can effectively manage competing deadlines.
• Enjoy collaborating with a variety of teams and stakeholders.
• Are comfortable asking questions and solving problems independently.
• Like seeing tangible results from your work.

What We're Looking For

Required Experience

• 3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience.
• Experience supporting multiple projects simultaneously.
• Experience working with budgets, cost tracking, invoice processing, or financial reporting.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.

Preferred Experience

• Construction, renovation, property management, design, engineering, or capital project experience.
• Experience with procurement processes and contract administration.
• Experience working with contractors, consultants, or vendors.
• Experience coordinating cross-functional projects.

Tools You'll Use

• Microsoft Excel (budget tracking, reporting, formulas, and pivot tables).
• Microsoft Outlook.
• Microsoft Word.
• SharePoint and document management systems.
• Project tracking and reporting tools.

Education

• Diploma in Business Administration or a related field is considered an asset.

Location

Calgary Head Office

Full-Time | In-Office