Coordinator, Office Administration (4 Month Contract) (Calgary)

Anthem Properties Group Ltd.; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A real estate development company in Calgary is seeking an enthusiastic Office Coordinator to manage the office operations. The role includes welcoming guests, managing calls, and providing administrative support. The ideal candidate is proficient in customer service, multitasking, and has strong organizational skills. Join a dynamic team that values career growth and offers great benefits in a vibrant office environment.

Benefits

Unlimited career growth opportunities

100% employer paid Benefit Plan

Educational Assistance Program

Qualifications

• Strong experience working within a customer service environment.
• Ability to work under minimal guidance.
• Punctual and reliable.

Responsibilities

• Welcome guests and ensure they feel at home.
• Answer and manage incoming calls efficiently.
• Oversee the cleanliness of the office and manage supplies.
• Assist business groups with administrative support.

Skills

Customer service

Multitasking

Organizational skills

Emotional intelligence

Technology skills

Tools

SharePoint

Microsoft Teams

Job description

Overview

Are you a master multitasker with a knack for keeping things running smoothly? We’re looking for an enthusiastic Office Coordinator in our WestMount office to join our dynamic team. As the heartbeat of our office, you’ll play a pivotal role in ensuring everything operates like a well-oiled machine. From coordinating meetings to maintaining supplies and supporting our talented team, no two days will be the same! This is much more than your typical reception role – you will be managing many aspects of the office and being the first face for our homeowners that visit the office!

Responsibilities

• Welcome guests with a smile, offering refreshments and ensuring they feel at home from the moment they arrive
• Answer, screen and forward incoming calls
• Handle calls like a pro, keep our reception area sharp, and manage mail and deliveries with efficiency and flair
• Receive, sort and distribute daily mail/deliveries and arrange and receive couriers
• Own the 'new hire set up' of organizing parking, ordering ID badges, assigning an office/desk space
• Manage the cleanliness of the kitchen, and boardroom, and oversee the ordering of necessary supplies
• Ensure the WestMount procedures manual is maintained and updated
• Administrative tasks such as keeping supplies stocked and handling office maintenance requests
• Assist all business groups and teams with administrative support as needed (submit expenses, code invoices, data entry and any other ad-hoc tasks)
• Catering for teams as needed
• Maintain a cheerful, organized office environment where everyone can thrive

You are

• A Service Superstar: You love helping others and thrive in a customer-focused role.
• Organized Dynamism: You're a master of multitasking, always two steps ahead.
• Positive: Your upbeat attitude and reliability make you a rockstar team player. Ready to be our office hero? Join us and make a difference every day!

You have

• A high level of emotional intelligence
• Desire to help others and a proactive approach
• Strong experience working within a customer service environment
• The ability to work under minimal guidance
• Facilities experience is an asset, but not required
• Strong technology skills - added bonus if you've used SharePoint and Teams
• A punctual and reliable reputation

We have

• Great, diverse, authentic people!
• Unlimited career growth opportunities
• Mentorship from the ‘best in the biz’
• Corporate Giving Strategy supporting community development
• Annual salary reviews and performance bonuses
• 100% employer paid Benefit Plan with Healthcare Spending Account and Employee Assistance Program
• Educational Assistance Program
• ‘Dress for your day’ policy… and more!

About Anthem

Founded in 1991, Anthem is a team of 850+ people driven by creativity, passion and direct communication. Anthem has invested in, developed or managed – alone or in partnership – more than 400 residential and commercial projects across North America.

Our growing residential portfolio includes 44,000 homes that are complete, in design or under construction, from mixed-use residential to townhome, rental and single-family homes.

We own, co-own, manage or have previously owned 12 million square feet of retail, industrial and office space, and our land portfolio includes more than 60 communities, spanning 9,100 acres across Canada and the United States.

Anthem is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places.

Please, no unsolicited resumes or phone inquiries from agencies. View our Policy on Unsolicited Resumes on our website.