Project Administrator

Thomas Cavanagh Construction Limited; Ashton; On-site; CAD 36,000 - 40,000; Full time

Job summary

Thomas Cavanagh Construction Limited is seeking an organized administrative professional to support project teams through the project lifecycle. You will handle day-to-day tasks, invoice validation, and subcontractor compliance while coordinating communications and internal systems.

The role requires strong Excel skills, attention to detail, and the ability to multitask in a fast-paced construction environment on-site in Ontario.

Qualifications

• Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a related industry.
• Strong attention to detail, organizational skills, and ability to prioritize effectively under pressure.
• Proficiency with Microsoft Office Suite; familiarity with project management or construction systems (e.g., Vista, SharePoint) is an asset.
• Strong communication skills, both written and verbal.
• Collaborative and proactive attitude with a willingness to support multiple project teams.
• Proven experience in administration or a similar role.
• Proficiency in Microsoft Office Suite Programs, with very strong skills in Microsoft Excel.
• Strong organizational skills with excellent attention to detail.
• Exceptional verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support to the project team throughout the project lifecycle.
• Support invoice processing, including validation against purchase orders, cost coding, and supplier communication for discrepancies.
• Assist with subcontractor payment files and compliance tracking (WSIB, insurance, stat decs).
• Assist in the preparation and distribution of project-related communications such as meeting minutes, residential notices, and notices of project.
• Coordinate and support the use of internal systems such as Vista, SharePoint, and Concur for efficient project execution.
• Support job cost adjustments and cost code setups as directed by the Project Manager.

Skills

Administrative support

Communication

Attention to detail

Organizational skills

Team collaboration

Multitasking

Tools

Vista

SharePoint

Concur

Job description

Overview

This individual is responsible for carrying out assigned tasks/responsibilities efficiently and effectively. They will meet quality standards and production targets set by the organization. They will follow established procedures, guidelines, and best practices. It is important that they maintain open and constructive communication with colleagues, supervisors, and other stakeholders. Finally, they will show punctuality and reliability in fulfilling work obligations.

Duties and Responsibilities:

• Provide day-to-day administrative support to the project team throughout the project lifecycle.
• Support invoice processing, including validation against purchase orders, cost coding, and supplier communication for discrepancies.
• Assist with subcontractor payment files and compliance tracking (WSIB, insurance, stat decs).
• Assist in the preparation and distribution of project-related communications such as meeting minutes, residential notices, and notices of project.
• Coordinate and support the use of internal systems such as Vista, SharePoint, and Concur for efficient project execution.
• Support job cost adjustments and cost code setups as directed by the Project Manager.

Requirements:

• Minimum 2 years of experience in an administrative role, preferably in construction, engineering, or a related industry.
• Strong attention to detail, organizational skills, and ability to prioritize effectively under pressure.
• Proficiency with Microsoft Office Suite; familiarity with project management or construction systems (e.g.Vista, SharePoint) is an asset.
• Strong communication skills, both written and verbal.
• Collaborative and proactive attitude with a willingness to support multiple project teams. Requirements:
• Proven experience in administration or a similar role.
• Proficiency in Microsoft Office Suite Programs, with very strong skills in Microsoft Excel.
• Strong organizational skills with excellent attention to detail.
• Exceptional verbal and written communication abilities.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.

Cavanagh Employee Benefits:

• Family oriented work environment
• Internal growth opportunities
• Training and development opportunities
• Benefit, Wellness and Pension Plans

Wage Range

The hourly range for this position in Ontario at the start of employment is expected to be between $26.00 and $29.00 per hour. However, the wage offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.

The above statements are intended to describe the general nature and level of work being performed by people assigned to the classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.