Construction Administrator: Streamline Projects & Docs

Summit Search Group; Halifax; On-site; CAD 42,000 - 64,000; Full time

Job summary

Summit Search Group is partnering with a Halifax construction client to hire a Construction Administrator who provides comprehensive office and project support. You will ensure smooth daily routines, manage document workflows, and liaise with internal teams, sub-contractors, vendors, and clients.

This role emphasizes organization, detail orientation, and professional communication. You will work with Project Managers, Estimators, and leadership to keep the office running efficiently and support

Qualifications

• Post-secondary degree or diploma in Business Administration, Office Administration, or related field is an asset.
• 3+ years administrative experience, ideally in construction, engineering, or industrial sectors.
• Familiarity with administration software (e.g., JONAS, SharePoint, Dropbox) is an asset.
• Proficient in Word, Excel, Outlook, Teams and Adobe Acrobat.
• Strong organizational, multitasking, and time-management skills with attention to detail.

Responsibilities

• Managing filing systems, archives, and project logs for strict document control.
• Scheduling meetings, managing calendars, and tracking vacation schedules.
• Assisting with client inquiries, mail, courier shipments, and day-to-day communications.
• Ordering and maintaining office, project, and safety supplies with vendor pricing.
• Supporting formatting of presentations and marketing materials.
• Coordinating office technology maintenance and onboarding access for new employees.
• Maintaining corporate records, vehicle registrations, insurance certificates, and renewals.
• Processing purchase orders, change orders, and credit card records.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Interpersonal skills

Education

Post-secondary degree or diploma in Business Administration or related field

Tools

JONAS

SharePoint

Dropbox

Microsoft Office Suite

Adobe Acrobat

Job description

Summit Search Group is partnering with a Halifax construction client to hire a Construction Administrator who provides comprehensive office and project support. You will ensure smooth daily routines, manage document workflows, and liaise with internal teams, sub-contractors, vendors, and clients.

This role emphasizes organization, detail orientation, and professional communication. You will work with Project Managers, Estimators, and leadership to keep the office running efficiently and support