Document Control Coordinator - Construction (CB)

Clark Builders; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

Clark Builders seeks a Document Control Coordinator – Construction to support document management on Western and Northern Canada projects. The role starts at our Edmonton office and will shift to a project site near Fort Saskatchewan, Alberta, as needed.

You will manage drawings, specifications, RFIs, submittals, and closeout records, ensuring QA/QC compliance while coordinating with trades and clients. This position requires organization, communication, and accuracy in a fast-paced construction

Qualifications

• 2+ years’ experience as a Project Coordinator in Commercial/Industrial/Institutional construction.
• Experience with Procore is an asset.
• Excellent communication and organizational skills; able to interpret technical drawings.
• Proficient in Microsoft Office and data entry.

Responsibilities

• Organize and manage project documents, drawings, specs, and submittals.
• Coordinate RFIs, transmittals, and meeting minutes; support QA/QC.
• Maintain project engineering logs and document control workflows.
• Support subcontractor submissions and site document retrieval.
• Provide professional customer service to internal staff and partners.
• Assist with project closeout, insurance, utilities, and site services.
• Ensure access to current documents and archive historical records.
• Organize and maintain filing systems and records retention.
• Follow Clark Builders’ policies and escalate issues as needed.

Skills

Communication

Organization

Interpersonal skills

Analytical thinking

Reading drawings & specs

MS Office

Education

Certificate in a construction related discipline

Tools

Procore

Job description

At Clark Builders, we’re more than a construction company — we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship‑based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.

Position Description:

The Document Control Coordinator – Construction supports the construction process by assisting with the organization and file management of project documents throughout the duration of a construction project. The position will initially be based out of our main office in Edmonton, Alberta, with the role later shifting to a project site located near Fort Saskatchewan, Alberta.

Essential Duties & Key Responsibilities:

• Project execution and document control responsibilities including drawing management and maintenance, and owner supplied documentation.
• Project closeout responsibilities including assisting with inspections, owner training, managing the O&M Manuals, reviewing, tracking, and communicating punch and deficiency lists, removing all insurance, closeout of utilities and site services, and removing temporary facilities.
• Maintain the integrity of the QA/QC plan.
• Facilitate, record and compile meeting minutes; follow up on action items.
• Track productivity and performance of the project.
• Project accounting basics.
• Adhere to Clark Builders’ policies and procedures and aid others in compliance.
• Support and grow ongoing trade partner and client relationships.
• Lead the organization of and maintain up-to-date project engineering logs, including RFIs (Requests for Information), submittals, and approval letters.
• Organize and ensure access to current documents (e.g., drawings, specifications) issued by Architect for project staff.
• Organize and maintain complete historical set of project documents.
• Coordinate subcontractor submissions for approval and maintain up-to-date subcontractor submittal files consisting of shop drawings, samples, and product data.
• Coordinate timely submission of orders for project documents and/or make copies of documents on demand.
• Organize inventory of records retention at conclusion of project, including off‑site storage.
• Other activities, duties, and responsibilities as assigned.
• Provide professional customer service and positive interactions while processing day‑to‑day administrative items and supporting local business unit staff.
• Edit and assemble documents and reports for department head/manager.
• Understand contract and bonding process and escalation procedures.
• Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes.
• Maintain organized filing systems and coordinate document retrieval schedules.

Qualifications:

• Certificate in a construction related discipline
• 2 + years’ experience working as a Project Coordinator for a Commercial, Industrial, or Institutional Construction organization
• Experience with Procore® an asset
• Experience with various types of construction contracts
• Excellent communication, interpersonal and organizational skills
• Analytical thinker with ability to interpret complex information and recommend innovative solutions
• The ability to read, understand and interpret technical drawings and specifications
• Proficient computer and data entry skills, Microsoft suite of applications

We Build Exceptional Experiences One of the top ten general contractors in Canada and part of the largest construction organization in North America, Clark Builders serves industrial, commercial and institutional market sectors. In collaboration with our partner, Turner Construction Company, we maintain the culture of a small company with the distinct capabilities of an international firm. Regardless of the size, sector, location or complexity of a project, we will confidently deliver.