Construction Project Administrator: Docs & Coordination

Forbes Bros. Group of Companies; Toronto; On-site; CAD 52,000 - 66,000; Full time

Job summary

Forbes Bros. Group of Companies is seeking a Project Administrator to coordinate documentation and support major utility construction projects in Canada.

You will maintain project records, assist with onboarding, payroll, and reporting, and ensure compliance with control procedures across field and office operations. The role requires attention to detail, knowledge of construction documentation processes, and the ability to collaborate in a fast-paced environment.

Qualifications

• Diploma in Business Administration, Construction Administration, or related field.
• 2–4 years of administrative experience within construction, utilities, infrastructure, or EPC environments.
• Experience supporting major projects or field-based construction teams is an asset.

Responsibilities

• Maintain organized project files, correspondence, and transmittals in accordance with project document-control requirements.
• Support onboarding and credential verification for site personnel and subcontractors.
• Prepare weekly progress and cost-tracking reports in collaboration with project controls.
• Coordinate with payroll and finance teams to process timesheets, purchase orders, and invoices.

Skills

Microsoft Office

Adobe Acrobat

Attention to detail

Confidentiality

Education

Diploma in Business Administration

Tools

Viewpoint

Procore

SharePoint

Job description

Forbes Bros. Group of Companies is seeking a Project Administrator to coordinate documentation and support major utility construction projects in Canada.

You will maintain project records, assist with onboarding, payroll, and reporting, and ensure compliance with control procedures across field and office operations. The role requires attention to detail, knowledge of construction documentation processes, and the ability to collaborate in a fast-paced environment.