Construction Administrator

Summit Search Group; Halifax; On-site; CAD 42,000 - 64,000; Full time

Job summary

Summit Search Group is partnering with a Halifax construction client to hire a Construction Administrator who provides comprehensive office and project support. You will ensure smooth daily routines, manage document workflows, and liaise with internal teams, sub-contractors, vendors, and clients.

This role emphasizes organization, detail orientation, and professional communication. You will work with Project Managers, Estimators, and leadership to keep the office running efficiently and support

Qualifications

• Post-secondary degree or diploma in Business Administration, Office Administration, or related field is an asset.
• 3+ years administrative experience, ideally in construction, engineering, or industrial sectors.
• Familiarity with administration software (e.g., JONAS, SharePoint, Dropbox) is an asset.
• Proficient in Word, Excel, Outlook, Teams and Adobe Acrobat.
• Strong organizational, multitasking, and time-management skills with attention to detail.

Responsibilities

• Managing filing systems, archives, and project logs for strict document control.
• Scheduling meetings, managing calendars, and tracking vacation schedules.
• Assisting with client inquiries, mail, courier shipments, and day-to-day communications.
• Ordering and maintaining office, project, and safety supplies with vendor pricing.
• Supporting formatting of presentations and marketing materials.
• Coordinating office technology maintenance and onboarding access for new employees.
• Maintaining corporate records, vehicle registrations, insurance certificates, and renewals.
• Processing purchase orders, change orders, and credit card records.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Interpersonal skills

Education

Post-secondary degree or diploma in Business Administration or related field

Tools

JONAS

SharePoint

Dropbox

Microsoft Office Suite

Adobe Acrobat

Job description

Time to take your exceptional construction knowledge to an exciting and tight-knit company!

On behalf of our client in the construction industry, we are looking for a Construction Administrator in Halifax. The Construction Administrator will be responsible for providing comprehensive office and operational support, ensuring smooth daily business routines and document workflows. This individual must possess strong organizational abilities, attention to detail, and the confidence to interface professionally with internal teams, sub-contractors, vendors, and clients. Working closely with Project Managers, Estimators, and company leadership, the Construction Administrator fulfills an integral role in keeping the office running efficiently.

Key Responsibilities:

• Managing physical and electronic filing systems, document archives, and project logs to ensure strict document control.
• Scheduling project meetings, managing office calendars, and tracking employee vacation schedules.
• Assisting with incoming client inquiries, phone settings, mail, courier shipments, and general day-to-day office communications.
• Ordering and maintaining office, project, and safety supplies while sourcing competitive pricing from vendors.
• Supporting team members with formatting presentations, marketing materials, website updates, and general documentation.
• Coordinating office technology maintenance, service calls, mobile phone setups, and onboarding access for new employees.
• Maintaining corporate records, vehicle registrations, insurance certificates, and annual membership renewals.
• Processing and maintaining purchase orders, change orders, credit card records, and fuel card logs.

The Ideal Candidate Brings:

• Post-secondary degree or diploma in Business Administration, Office Administration, or a related field is an asset.
• 3 or more years of administrative experience, ideally within the construction, engineering, or industrial sectors.
• Familiarity with administration software and tools (e.g., JONAS, SharePoint, Dropbox) is considered a strong asset.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and Adobe Acrobat.
• Strong organizational, multitasking, and time-management skills with high attention to detail.
• Excellent written and verbal communication and interpersonal skills.

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from all candidates regardless of ethnicity, race, religious beliefs, disability, age, gender identity, or sexual orientation. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.