Construction Contract Administrator - Mechanical

Stantec; Calgary; On-site; CAD 70,000 - 100,000; Full time

Job summary

Stantec in Calgary is seeking a Mechanical Construction Administrator to join our Buildings Business Unit, delivering projects in Alberta. You will interpret and administer construction contracts, oversee the construction phase from award to turnover, and collaborate with engineers, architects, and project managers.

The ideal candidate will be a proactive problem-solver with strong technical expertise and excellent communication skills, ensuring cost, schedule, quality, and safety objectives are

Qualifications

• Strong technical expertise in construction
• Excellent communication skills and collaboration with multidisciplinary teams
• Proactive problem-solving oriented toward project success

Responsibilities

• Interpret and administer construction contracts and ensure project work is completed per contract documents, drawings and specs
• Serve as liaison between engineers, architects, owner, project managers, GC, subconsultants and other stakeholders during construction
• Chair construction meetings, prepare minutes, identify issues and escalate to leadership as needed
• Manage RFIs, maintain logs, coordinate reviews with architects/engineers and contractors
• Review submittals (shop drawings, data, samples) for conformance and coordinate comments
• Conduct site visits to observe progress, document deficiencies, and coordinate corrective action
• Monitor construction schedule, track critical path, and communicate updates and risks to the project team
• Coordinate change processes, prepare site instructions and change orders, assist in change pricing
• Review progress payments, verify quantities and support payments as required
• Support warranty period activities, verify repairs, and coordinate turnover documentation and closeout

Skills

Technical expertise

Communication skills

Job description

Your Opportunity

Stantec is currently seeking a Mechanical Construction Administrator to join our Buildings Business Unit based in Calgary and delivering projects in the Alberta region.

As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in accordance with the contract documents, design drawings, and specifications. This is achieved through effective management of construction contract administration processes You will be responsible for oversight of the construction phase of projects from contract award through mobilization, active construction, commissioning, turnover, closeout, and the warranty period. The CA may be engaged during the design and preconstruction phases to identify and address potential issues in advance of construction.

The ideal candidate is a proactive problem-solver with strong technical expertise, exceptional communication skills, and a passion for building construction that achieves our client’s cost, schedule, quality, and safety objectives.

Your Key Responsibilities

• Interpret and administer construction contracts and ensure the project work is completed in accordance with the contract documents, design drawings, and specifications.
• Serve as the primary liaison between the engineers and architects, owner, project managers, general contractors, subconsultants, and other project stakeholders during construction.
• Chair construction meetings and prepare meeting minutes or summaries. Identify recurring issues, design conflicts, and potential construction risks, escalating critical items to project leadership as appropriate. Supporting project leadership, including the Project Manager and Design Lead, in construction-phase decision-making
• Management of RFI process including receiving and prioritizing of contractor RFIs. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary reviews with architects, engineers, and specialty consultants to obtain comments as required. Coordinate design clarifications and technical responses between the contractor and design disciplines.
• Review of Contractor submittals including shop drawings, product data, mock-ups, samples, and technical data to ensure conformance with contract documents, design drawings and specifications. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary review comments as required.
• Conduct regular site visits to observe construction progress and validate general conformance of work or to witness testing and commissioning events. Monitor workmanship quality. Identify and document any deficiencies, non-conforming work, or quality concerns. Prepare field review reports. Maintain logs, track status and ensure timely responses. Verify and corrective action that is noted as completed by the contractor. Coordinate multidisciplinary site reviews and reporting as required.
• Monitor construction schedule to maintain a clear understanding of construction progress, schedule status, and upcoming milestones. Track critical path. Assess progress against schedule and identify delays and risks including procurement impacts. Communicate key updates and risks to the project team.
• Manage Change Processes. Review proposed changes for schedule impacts. Coordinate input for, and prepare project change documents including Site Instructions, Change Directives, Contemplated Change Notices, and Change Orders. Support evaluation of change order pricing.
• Coordinate multidisciplinary review comments as required Maintain logs, track status and ensure timely responses.
• Review progress payment applications and provide recommendations for payment and holdback. Verify work completed and validate quantities including stored materials claims.
• Provide support during the warranty period. Collect warranties Track warranty issues and claims, coordinate corrective work, and conduct warranty reviews and final warranty inspections to verify repairs.
• Provide support for turnover documentation and project closeout including reviewing O&M manuals, training documentation and as-built documentation. Conduct substantial performance inspections and verify completion of contract requirements. Support owner training sessions. Coordinate commissioning activities, witness equipment testing, track commissioning deficiencies and resolution. Coordinate final inspections. Confirm final testing records. Support final payment certification.