Construction Project Admin & Documents Lead

Gulf Operators Ltd.; Quebec; On-site; CAD 55,000 - 75,000; Full time

Job summary

Gulf Operators Ltd. in New Brunswick seeks a Construction Project Administrator to support project teams with documentation, data management, and reporting. You will maintain records, track costs, and ensure accuracy across the project lifecycle, contributing to on-time, on-budget execution.

The ideal candidate has 2+ years in project administration or document control, strong organization, and the ability to handle multiple deadlines while collaborating with field teams and stakeholders.

Qualifications

• 2+ years of administrative, project administration, or document control experience.
• Experience in construction, industrial, engineering, or project-based environments is a plus.
• Experience managing large volumes of documentation and data entry is preferred.

Responsibilities

• Maintain and control all project documentation, including RFIs, submittals, change orders, drawings, specifications, meeting minutes, contracts, and turnover packages.
• Ensure records are accurate, current, properly distributed, tracked, and archived.
• Provide administrative support to Project Managers, Coordinators, Superintendents, and field teams.
• Coordinate meetings, manage correspondence, process purchase orders, track subcontractor documentation, and support project closeout activities.
• Maintain project databases, logs, spreadsheets, and reporting tools.
• Compile and distribute daily, weekly, and monthly project reports, productivity metrics, and project status updates.
• Assist with labour, equipment, material, and cost tracking.
• Support forecasting, resource planning, vendor quotation management, and contract administration activities.
• Serve as a liaison between project teams, clients, consultants, vendors, subcontractors, and regulatory bodies.
• Ensure required permits, insurance certificates, compliance documents, and project records are maintained and available.

Skills

2+ years experience

Document control

Cost tracking

Data management

Multi-project support

Education

Diploma/Certificate in office admin or related

Equivalent combination of education and experience

Job description

Gulf Operators Ltd. in New Brunswick seeks a Construction Project Administrator to support project teams with documentation, data management, and reporting. You will maintain records, track costs, and ensure accuracy across the project lifecycle, contributing to on-time, on-budget execution.

The ideal candidate has 2+ years in project administration or document control, strong organization, and the ability to handle multiple deadlines while collaborating with field teams and stakeholders.