Construction Administrator

Universal Realty Group; Halifax; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Career growth opportunities

Job summary

Universal Realty Group is seeking a detail-oriented Construction Administrator / Coordinator to manage project documentation and coordination in Halifax. The role supports the management team in ensuring orderly, compliant documentation and seamless project execution.

The position emphasizes meticulous record-keeping, CCDC and purchase order processing, and comprehensive meeting-minute capture for a dynamic property management portfolio that includes offices, retail, and residential spaces.

Qualifications

• 2 years related site experience considered an asset.
• Strong organizational skills and meticulous recordkeeping.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and industry software.
• Ability to document, file and manage project documentation efficiently.
• Support administrative tasks for management and project teams.

Responsibilities

• CCDC and Purchase Orders: thoroughly prepare all orders to ensure accurate documentation.
• Order Tracking: meticulously track orders for timely delivery of materials and services.
• Packing Slip Management: maintain organized packing slips and records for deliveries.
• Management Support: assist management with paperwork and workflow.
• Document Management: implement and maintain digital and physical filing systems.
• Meeting Documentation: record comprehensive meeting minutes and action items.
• Safety Report Completion: complete safety reports and follow up on required paperwork.

Job description

As a locally owned Halifax company, Universal Realty Group has earned a reputation for building excellence. Evident in our diverse real estate portfolio, encompassing over 2,550 apartments, 1.4 million square feet of office, retail, and warehouse space plus the iconic Lord Nelson Hotel & Suites. Committed to crafting extraordinary experiences, we envision, develop and support unique locations into distinctive environments, showcasing our passion for exceptional living.

We are currently seeking a detail-oriented Construction Administrator | Coordinator to play a vital role in project documentation and coordination ensuring our commitment to excellence in property management.

Join our innovative team and help us reshape the city's landscape through a variety of exciting and transformative projects. Including an architecturally stunning trio of buildings featuring over 400 apartments, street-level retail, and a connecting pedestrian promenade leading to the lively Halifax waterfront; a distinctive residential development in a dynamic community undergoing exhilarating growth in addition to a stylish transformation from iconic downtown office building to urban living at its finest. These are just a glimpse of the exciting projects entering the development phase.

We look forward to welcoming new team members who will play a crucial role in contributing to the continuous enhancement of our unique Atlantic living experience.

Your responsibilities include:

Canadian Construction Documents Committee (CCDC) and Purchase Orders:

• Thoroughly prepare all CCDC orders and purchase orders to ensure accurate documentation and seamless project execution.

Order Tracking:

• Employ meticulous tracking methods for all orders, ensuring timely and efficient delivery of materials and services.

Packing Slip Management:

• Maintain a well-organized system for packing slips, guaranteeing comprehensive recordkeeping for all project-related deliveries.

Management Support:

• Assist the management team by efficiently handling paperwork within the system, contributing to a streamlined workflow.

Document Management:

• Implement effective document management practices, both within our digital system and through meticulous filing, ensuring accessibility and order.
• Take the lead in documenting all meeting minutes, capturing essential details and action items for effective communication and accountability.

Safety Report Completion:

• Execute the completion of all safety reports, ensuring accuracy and compliance, and diligently follow up with necessary paperwork.

Experience:

• 2 years related site experience considered an asset.

Organizational Proficiency:

• Showcase a high level of organizational skills, particularly in preparing CCDC, purchase and tracking orders.

Computer Skills:

• Proficiency in using office programs such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other industry software.

Systematic Record-Keeping:

• Experience in maintaining packing slips and implementing effective document management practices within a system and filing.

Administrative Support:

• Ability to provide valuable administrative support to the management team, ensuring smooth operations.

Meeting Documentation:

• Showcase a keen eye for detail in recording comprehensive meeting minutes to facilitate clear communication and accountability.

Safety Compliance:

• Experience in completing safety reports with accuracy and diligence in following up with required paperwork.

Universal Realty Group recognizes our employees as essential to our success and value diverse skills. From frontline staff to management, we offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the property management field.