CLK 09R - Administrative Assistant

British Columbia Public Service Careers; Victoria; Hybrid; CAD 55,000 - 62,000; Full time

Job summary

Public Guardian and Trustee in Victoria, BC is seeking an Administrative Assistant to provide a wide range of administrative support to the branch, including handling submissions, composing correspondence, and researching client file information. The role involves serving clients, family members, stakeholders and the public with professionalism.

The team operates in a hybrid work arrangement with the BC Public Service, and emphasizes equity and inclusion while supporting vulnerable adults

Qualifications

• Secondary school graduation or equivalent (GED).
• Experience providing customer or client service in an office setting.
• Experience/training working with Microsoft Office products.
• Experience with data entry.

Responsibilities

• Provide wide range of administrative support to the branch including receiving, reviewing and validating incoming submissions, and composing correspondence.
• Research and summarize client file information, open and distribute mail, provide general advice and service to clients, family members and stakeholders.
• Support internal staff and clients, contributing to services for vulnerable adults within the division.

Skills

Customer service

Data entry

Administrative support

Education

Secondary school graduation or GED

Tools

Microsoft Office

Job description

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Posting Title

CLK 09R - Administrative Assistant

Position Classification

Union

GEU

Work Options

Hybrid

Location

Victoria, BC V9B 6X2 CA (Primary)

Salary Range

$54,684.22 - $61,647.97 annually

Close Date

10/6/2026

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Public Guardian and Trustee

Ministry Branch / Division

Public Guardian and Trustee

Job Summary

The Team

The Administrative team in our Victoria office includes one Administrative Team Leader and three Administrative Assistants who provide essential support to both internal staff and clients. Working within the Services to Adults Division, the team plays an important role in delivering services that help vulnerable adults navigate complex personal, financial, and legal decisions. The work can be challenging, but it is highly rewarding, and we are dedicated to creating an equitable and inclusive environment where everyone feels respected, supported, and able to contribute. Here is a link to our website - Public Guardian and Trustee of BC | Public Guardian and Trustee of British Columbia

The Role

The Administrative Assistant will provide a wide range of administrative support services to the branch including receiving, reviewing and validating incoming submissions, composing correspondence and other written materials, researching and summarizing client file information, opening and distributing mail and providing general advice and service to clients, family members, stakeholders and the general public.

Qualifications:

Education and Experience Requirements

• Secondary school graduation or equivalent (GED)
• Experience providing customer or client service, carrying out legal, administrative and/or financial duties and responding to client needs in a professional manner in an office setting.
  • Preference may be given to candidates with 1 or more years of experience.
• Experience/training working with Microsoft office products.
• Experience with data entry.

Preference may be given to applicants with:

• Experience working directly or in person with vulnerable populations (e.g. vulnerable adults, persons with disabilities, children, heirs and beneficiaries and individuals with language, behavioural and/or cognitive barriers)
• Completed Office Administration courses
• Applicants who self-identify as First Nations, Métis or Inuit.
• Successful completion of security screening requirements of the BC Public Service, and an enhanced security clearance check as required by the PGT.

For questions regarding this position, please contact [e-mail] .

About this Position:

There is one (1) position available.

Flexible work options are available; this position may be able to work up to 1 dayat home per week subject to an approved telework agreement.

An eligibility list may be established to fill future temporary and/or permanent vacancies.

Enhanced Security Screening will be required.

Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Indigenous (First Nations [status or non-status], Inuit or Métis) applicants originating from the land now known as Canada, seeking work or already employed in the BC Public Service. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.