Clerical/Administrative Support

Zohorecruit; Ottawa; On-site; CAD 35,000 - 42,000; Full time

Job summary

destinationone Consulting is seeking a Clerical/Administrative Support professional to provide essential administrative and office support across our organization in Ontario. You will handle data entry, filing, scheduling, and correspondence to ensure smooth daily operations.

Ideal candidates hold a diploma or certification in Office Administration or Business Administration, with proven clerical experience, strong organizational and communication skills, and the ability to manage confidential

Qualifications

• Certification or diploma in Office/Business Administration required.
• Proven clerical or admin experience in office procedures.
• Proficiency with Word, Excel, and PowerPoint.
• Excellent organization and time management; multitasking ability.
• Strong written and verbal communication; maintain confidentiality.

Responsibilities

• Perform general clerical duties including filing, data entry, and document management.
• Answer and direct phone calls, take messages, and handle inquiries.
• Schedule and coordinate appointments, meetings, and travel for staff.
• Prepare and proofread reports and presentations for accuracy.
• Provide customer service and support to staff and clients.
• Manage mail and packages; support record keeping and reporting.

Skills

Data entry

Office administration

Communication skills

Organizational skills

Confidentiality

Education

Office Administration diploma

Tools

Word processing

Spreadsheets

Presentation software

Job description

destinationone Consulting | Direct Placement

Ottawa (Centre Town), Canada | Posted on 09/04/2025

destinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, Food and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise.

Location: Various locations across Ontario

As aClerical/Administrative Support professional, you will provide essentialadministrative and office support to ensure the smooth operation of dailyactivities within an organization. Your role will be crucial in managingadministrative tasks, coordinating office functions, and assisting staff andmanagement.

KeyResponsibilities:

• Perform general clericalduties, including filing, data entry, and document management.
• Answer and direct phonecalls, take messages, and handle correspondence and inquiries.
• Schedule and coordinateappointments, meetings, and travel arrangements for staff and management.
• Prepare and proofreadreports, presentations, and other documents to ensure accuracy andcompleteness.
• Maintain and update officesupplies, equipment, and inventory, and place orders as needed.
• Assist with organizing andcoordinating office events, meetings, and special projects.
• Provide customer service andsupport, addressing questions and resolving issues in a professionalmanner.
• Manage and process incomingand outgoing mail and packages.
• Support various administrative functions,including record keeping, reporting, and data management.
  

Requirements

• Relevant certification ordiploma in Office Administration, Business Administration, or a relatedfield.
  
• Proven experience in aclerical or administrative support role, with a strong understanding ofoffice procedures and practices.
  
• Proficiency in office softwareand tools, including word processing, spreadsheets, and presentationsoftware.
  
• Excellent organizational andtime management skills, with the ability to handle multiple tasks andprioritize effectively.
  
• Strong communication skills,both written and verbal, for interacting with staff, management, andclients.
  
• Detail-oriented with a highlevel of accuracy in completing administrative tasks and handlinginformation.
  
• Ability to maintain confidentiality and handlesensitive information with discretion.