Clerical/Administrative Support

Zohorecruit; Mississauga; On-site; CAD 40,000 - 52,000; Full time

Job summary

destinationone Consulting is seeking a Clerical/Administrative Support professional to provide essential administrative and office support across various locations in Ontario. You will manage clerical duties, coordinate office functions, and assist staff and management to ensure smooth daily operations.

Key responsibilities include data entry, document management, scheduling, correspondence, and travel arrangements.

Qualifications

• Certification or diploma in Office Administration, Business Administration, or a related field.
• Proven experience in aclerical or administrative support role.
• Excellent organizational and time management skills.
• Strong written and verbal communication.
• Detail-oriented with high accuracy in tasks.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Perform general clerical duties, including filing, data entry, and document management.
• Answer and direct phone calls, take messages, and handle correspondence and inquiries.
• Schedule and coordinate appointments, meetings, and travel for staff and management.
• Prepare and proofread reports, presentations, and other documents for accuracy.
• Maintain office supplies, equipment, and inventory; place orders as needed.
• Assist with organizing and coordinating office events, meetings, and special projects.
• Provide customer service and support, addressing questions professionally.
• Manage incoming and outgoing mail and packages.
• Support various administrative functions, including record keeping and data management.

Skills

Organizational skills

Time management

Communication

Attention to detail

Discretion/confidentiality

Education

Office Administration/Business Administration diploma or certification

Tools

MS Office

Job description

destinationone Consulting | Direct Placement

• Country Canada

Job Description

destinationone Consulting specializes in recruitment across diverse sectors, including Healthcare, Health Tech, Government, Municipalities, Non-Profits, Legal, Public Accounting, Food and more. We are proactively building a data bank for opportunities in these fields. By applying, you ensure our recruiters can quickly match you with suitable roles when they arise.

Location: Various locations across Ontario

As aClerical/Administrative Support professional, you will provide essentialadministrative and office support to ensure the smooth operation of dailyactivities within an organization. Your role will be crucial in managingadministrative tasks, coordinating office functions, and assisting staff andmanagement.

KeyResponsibilities:

• Perform general clericalduties, including filing, data entry, and document management.
• Answer and direct phonecalls, take messages, and handle correspondence and inquiries.
• Schedule and coordinateappointments, meetings, and travel arrangements for staff and management.
• Prepare and proofreadreports, presentations, and other documents to ensure accuracy andcompleteness.
• Maintain and update officesupplies, equipment, and inventory, and place orders as needed.
• Assist with organizing andcoordinating office events, meetings, and special projects.
• Provide customer service andsupport, addressing questions and resolving issues in a professionalmanner.
• Manage and process incomingand outgoing mail and packages.
• Support various administrative functions,including record keeping, reporting, and data management.
  

Requirements

• Relevant certification ordiploma in Office Administration, Business Administration, or a relatedfield.
  
• Proven experience in aclerical or administrative support role, with a strong understanding ofoffice procedures and practices.
  
• Proficiency in office softwareand tools, including word processing, spreadsheets, and presentationsoftware.
  
• Excellent organizational andtime management skills, with the ability to handle multiple tasks andprioritize effectively.
  
• Strong communication skills,both written and verbal, for interacting with staff, management, andclients.
  
• Detail-oriented with a highlevel of accuracy in completing administrative tasks and handlinginformation.
  
• Ability to maintain confidentiality and handlesensitive information with discretion.