Clerical/Administrative Support

Zohorecruit; Hamilton; On-site; CAD 42,000 - 54,000; Full time

Job summary

destinationone Consulting in Hamilton, Ontario seeks an organized Clerical/Administrative Support professional to streamline daily office operations. You will handle clerical tasks, data entry, scheduling, and document preparation to support staff and management.

The role emphasizes accurate reporting, professional communication, and confidentiality. A diploma or certification in Office Administration is preferred, with proficiency in MS Office and a strong eye for detail.

Qualifications

• Proven clerical/administrative experience in office settings.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Perform general clerical duties including filing and data entry.
• Answer and route phone calls, manage messages and inquiries.
• Schedule meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and other documents for accuracy.
• Maintain office supplies and inventory; place orders as needed.
• Assist with coordinating office events and staff support.
• Provide customer service and resolve routine issues professionally.
• Manage incoming/outgoing mail and package handling.
• Support record keeping, reporting and data management.

Skills

Clerical/administrative experience

Office organization

Written and verbal communication

Confidential information handling

Proficiency in MS Office

Education

Office Administration diploma/certification

Tools

Microsoft Office

Job description

destinationone Consulting | Direct Placement

Hamilton (Stinson / Corktown), Canada

As aClerical/Administrative Support professional, you will provide essentialadministrative and office support to ensure the smooth operation of dailyactivities within an organization. Your role will be crucial in managingadministrative tasks, coordinating office functions, and assisting staff andmanagement.

KeyResponsibilities:

• Perform general clericalduties, including filing, data entry, and document management.
• Answer and direct phonecalls, take messages, and handle correspondence and inquiries.
• Schedule and coordinateappointments, meetings, and travel arrangements for staff and management.
• Prepare and proofreadreports, presentations, and other documents to ensure accuracy andcompleteness.
• Maintain and update officesupplies, equipment, and inventory, and place orders as needed.
• Assist with organizing andcoordinating office events, meetings, and special projects.
• Provide customer service andsupport, addressing questions and resolving issues in a professionalmanner.
• Manage and process incomingand outgoing mail and packages.
• Support various administrative functions,including record keeping, reporting, and data management.
  

Requirements

• Relevant certification ordiploma in Office Administration, Business Administration, or a relatedfield.
  
• Proven experience in aclerical or administrative support role, with a strong understanding ofoffice procedures and practices.
  
• Proficiency in office softwareand tools, including word processing, spreadsheets, and presentationsoftware.
  
• Excellent organizational andtime management skills, with the ability to handle multiple tasks andprioritize effectively.
  
• Strong communication skills,both written and verbal, for interacting with staff, management, andclients.
  
• Detail-oriented with a highlevel of accuracy in completing administrative tasks and handlinginformation.
  
• Ability to maintain confidentiality and handlesensitive information with discretion.