Centralized Accounts Payable

Cherry Valley Hotel; Halifax; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

New Castle Hotels & Resorts is seeking a detail-oriented Central Accounts Payable professional to join our accounting team at Westin Nova Scotian in Halifax. You will compile and maintain AP records, process vendor invoices, and help ensure accurate, timely financial reporting that keeps hotel operations running smoothly.

Responsibilities include processing invoices, approvals, reconciliations, month-end tasks, and providing timely responses to inquiries while maintaining accuracy and attention

Qualifications

• High school diploma required.
• College degree in Accounting or Finance preferred.
• At least 3 years of progressive experience in a hotel or related field required.
• Previous customer service experience required.

Responsibilities

• Process invoices and authorize payments to hotel vendors per company standards.
• Review invoices for documentation and approval before payment.
• Reconcile daily statements and assist with month-end payables balancing.
• Prepare account reconciliations and analyses as needed.
• Maintain accounts payable reports, spreadsheets, and files.
• Assist with monthly closing processes.
• Respond to electronic communications in a timely manner.

Skills

MS Office

Accounting software

Communication

Analytical thinking

Organization

Independent work

Education

High school diploma

Accounting/Finance degree (preferred)

Tools

MS Office

Accounting software

Job description

Westin Nova Scotian
1181 Hollis St
Halifax, NS B3H2P6, CAN

Description

About the Role

New Castle Hotels & Resorts is seeking a detail-oriented Central Accounts Payableto join our Accounting team. In this role, you'll compile and maintain accounts payable records, process vendor invoices, and help ensure accurate, timely financial reporting that keeps hotel operations running smoothly.

What You'll Do

• Process all invoices and authorize check payments to hotel vendors in accordance with company standards
• Review invoices for appropriate documentation and approval prior to payment
• Reconcile daily statements and complete month-end balancing of payables
• Prepare account reconciliations and analyses as needed
• Print, obtain signatures for, and distribute accounts payable checks
• Maintain accounts payable reports, spreadsheets, and files
• Assist with monthly closing processes
• Respond to electronic communications in a timely manner
• Keep supervisors informed of any challenges requiring their attention
• Approach every guest and employee interaction in a friendly, service-oriented manner
• Participate in departmental and hotel meetings as requested

What We're Looking For

Education & Experience

• High school diploma required
• College degree in Accounting or Finance preferred
• At least 3 years of progressive experience in a hotel or related field required
• Previous customer service experience required

Skills & Abilities

• Proficiency with Microsoft Office products and accounting software
• Strong written and verbal communication skills
• Solid mathematical reasoning and ability to work with financial data
• Ability to evaluate information quickly and accurately, and make sound decisions under pressure
• Strong organizational skills with the ability to prioritize and meet deadlines
• Comfortable working independently while maintaining accuracy and attention to detail