Accounts Payable Coordinator

Easton’s Group; Markham; Hybrid; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Discounts at IHG, Hilton & Marriott

Home and Auto Insurance Discounts

Employee Milestone Events

Perkopolis discounts

Educational Reimbursement

Employee of the Quarter/Year

CAA Corporate Discount

Job summary

Easton’s Group is seeking an Accounts Payable Coordinator in Markham, ON, on-site, to ensure invoices are properly coded, approved, and paid on time to optimize cash flow.

You will match invoices to purchase orders, respond to vendor inquiries, accrue month-end items, and support analytics across hotel operations, with a focus on accuracy and process improvement. A college/university degree and 3+ years in hospitality AP are preferred.

Qualifications

• College or University degree preferred.
• Minimum 3 years of experience in the hospitality industry.
• Analytical mindset, ability to prioritize tasks, attention to detail, strong organizational and communication skills.
• Preferred software knowledge: Great Plains Dynamics and Jonas.
• Proficiency in MS Excel and basic math.

Responsibilities

• Monitor full and proper use of the purchase order system and alert supervisor to deviations.
• Ensure invoices are matched against goods received/PO and processed for payment.
• Forward checked invoices to the corporate office for timely payment.
• Respond to vendor queries and direct to AP contacts.
• Accrue items at month end.
• Maintain files, registers, and reports for AP.

Skills

Analytical mindset

Attention to detail

Organizational skills

Communication skills

Education

College/University degree

Tools

Great Plains Dynamics

Jonas

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Looking for a career change? Join one of Canada’s most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 19 hotels owned and managed by Easton’s Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a company, we strive to provide exceptional benefits, perks, and growth opportunities to all our employees.

If you have a passion for exceptional service delivery, are results driven and appreciate the recognition, Easton’s is your career partner of choice.

At Easton’s, we are committed to fostering an inclusive workplace where every individual feels valued, respected, and empowered to contribute. We believe that inclusion strengthens our teams, drives innovation, and enables us to achieve our vision while creating opportunities for everyone to thrive.

Location: Markham, ON (On-site)

• Discounts at IHG, Hilton & Marriott properties
• Home and Auto Insurance Discounts
• Employee Milestone Events
• Perkopolis - discount, reward and benefits programs
• Educational Reimbursement
• Employee of the Quarter/Year
• CAA Corporate Discount

Job overview

The Accounts Payable Coordinator function ensures that the invoices are approved, properly coded, and paid in a timely manner while maximizing our cash flow. To achieve professional completion of the accounts payable function as required by company policy.

Duties and Responsibilities

• Monitor full and proper use of the purchase order system, alerting the direct supervisor to any deviations from procedures.
• To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
• To forward checked and accurate invoices to the corporate office to facilitate payment within agreed aging guidelines.
• To courteously respond to vendor queries and, where appropriate, direct to the accounts payable contact at the corporate office.
• To accurately accrue for items at month end.
• To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
• Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
• Match all invoices to purchase orders.
• All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
• Process any cheque requests.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
• To prepare and accurately accrue for items at month end.
• Prepare tax reconciliation (HST, MAT etc.) for controller approval.
• In addition to core accounts payable responsibilities, this position will support payment analytics, workflow coordination, process improvement initiatives, and enhanced reporting across the Hotel and Development divisions.
• Any additional duties assigned by your manager.

Qualifications and Requirements

• Education: College or University graduate preferred.
• Experience: Minimum 3 years of experience in the hospitality industry.
• Personal Characteristics: Analytical mindset, ability to prioritize tasks, attention to detail, strong organizational and communication skills.
• Preferred Software Knowledge: Experience with Great Plains Dynamics and Jonas is preferred.
• Proficiency in MS Excel and mathematical skills, including basic math.

Easton's Group of Hotel is committed to an inclusive, accessible recruitment process. Accommodations are available upon request for all stages of the selection process.