Accounts Payable Coordinator

Easton's Group of Hotels Inc.; Markham; On-site; CAD 50,000 - 60,000; Full time

Benefits offered by this job

IHG discounts

Hilton discounts

Marriott discounts

Insurance discounts

Employee milestone events

Perkopolis program

Educational reimbursement

Employee of the Quarter/Year

CAA corporate discount

Job summary

Easton's Group of Hotels Inc. in Markham, Ontario, is hiring an Accounts Payable Coordinator to ensure invoices are approved, coded, and paid on time, supporting strong cash flow across our hospitality portfolio.

The role involves PO matching, vendor inquiries, month-end accruals, tax reconciliations, and contributing to analytics and reporting across hotel divisions. 3+ years' hospitality AP experience and proficiency in Excel, Great Plains Dynamics or Jonas are preferred.

Qualifications

• College or university degree preferred.
• Minimum 3 years of hospitality accounts payable experience.
• Analytical mindset with strong organizational and communication skills.
• Proficiency with MS Excel and basic math.
• Experience with Great Plains Dynamics and Jonas preferred.

Responsibilities

• Monitor proper use of the purchase order system and alert deviations.
• Ensure invoices are matched to PO and goods received, with credits when applicable.
• Forward verified invoices to the corporate office for timely payment.
• Respond courteously to vendor queries and route to AP contact as needed.
• Accurately accrue items at month end and maintain records.
• Prepare tax reconciliations (HST, MAT) for controller approval.
• Support payment analytics, workflow coordination, and reporting.
• Handle cheque requests and follow up with department heads.

Skills

Analytical mindset

Prioritization

Attention to detail

Organizational skills

Communication skills

Education

College or University graduate

Tools

Great Plains Dynamics

Jonas

MS Excel

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

Looking for a career change? Join one of Canada’s most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 19 hotels owned and managed by Easton’s Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a company, we strive to provide exceptional benefits, perks, and growth opportunities to all our employees.

If you have a passion for exceptional service delivery, are results driven and appreciate the recognition, Easton’s is your career partner of choice.

At Easton’s, we are committed to fostering an inclusive workplace where every individual feels valued, respected, and empowered to contribute. We believe that inclusion strengthens our teams, drives innovation, and enables us to achieve our vision while creating opportunities for everyone to thrive.

Location: Markham, ON (On-site)

• Discounts at IHG, Hilton & Marriott properties
• Home and Auto Insurance Discounts
• Employee Milestone Events
• Perkopolis - discount, reward and benefits programs
• Educational Reimbursement
• Employee of the Quarter/Year
• CAA Corporate Discount

Job overview

The Accounts Payable Coordinator function ensures that the invoices are approved, properly coded, and paid in a timely manner while maximizing our cash flow. To achieve professional completion of the accounts payable function as required by company policy.

Duties and Responsibilities

• Monitor full and proper use of the purchase order system, alerting the direct supervisor to any deviations from procedures.
• To ensure invoices have been matched against goods received/ purchase order with receipt/processing of credit notes where applicable.
• To forward checked and accurate invoices to the corporate office to facilitate payment within agreed aging guidelines.
• To courteously respond to vendor queries and, where appropriate, direct to the accounts payable contact at the corporate office.
• To accurately accrue for items at month end.
• To achieve professional maintenance of all files, registers, and reports for accounts payable as required.
• Receive, date stamp, account coding stamp, and all invoices that come via regular mail, internal mail, and internet.
• Match all invoices to purchase orders.
• All invoices are coded correctly and approved by designated personnel, according to company authorized limits.
• Process any cheque requests.
• Using the unmatched purchase orders, follow up with department heads to ensure all invoices have been received.
• To prepare and accurately accrue for items at month end.
• Prepare tax reconciliation (HST, MAT etc.) for controller approval.
• In addition to core accounts payable responsibilities, this position will support payment analytics, workflow coordination, process improvement initiatives, and enhanced reporting across the Hotel and Development divisions.
• Any additional duties assigned by your manager.

Qualifications and Requirements

• Education: College or University graduate preferred.
• Experience: Minimum 3 years of experience in the hospitality industry.
• Personal Characteristics: Analytical mindset, ability to prioritize tasks, attention to detail, strong organizational and communication skills.
• Preferred Software Knowledge: Experience with Great Plains Dynamics and Jonas is preferred.
• Proficiency in MS Excel and mathematical skills, including basic math.

Easton's Group of Hotel is committed to an inclusive, accessible recruitment process. Accommodations are available upon request for all stages of the selection process.