Bookkeeper & Office Administrator

Tidal Commerce Inc.; Richmond Hill; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

Ein innovatives Unternehmen sucht einen detailorientierten Buchhalter und Büroverwalter, der die täglichen finanziellen Aufgaben mit der Büroorganisation kombiniert. In dieser spannenden hybriden Rolle sind Sie verantwortlich für die sorgfältige Buchführung, das Management von Zahlungen und die Unterstützung bei der Lohnabrechnung. Sie werden auch dafür sorgen, dass das Büro reibungslos funktioniert, indem Sie mit Dienstleistern und Lieferanten kommunizieren. Wenn Sie eine Leidenschaft für Zahlen und Organisation haben und in einem dynamischen Umfeld arbeiten möchten, ist dies die perfekte Gelegenheit für Sie.

Qualifications

• Erfahrung als Buchhalter oder in einer ähnlichen finanziellen Rolle erforderlich.
• Starke Kenntnisse der Buchhaltungsgrundsätze und Buchhaltungssoftware.
• Ausgezeichnete organisatorische Fähigkeiten und Detailgenauigkeit.

Responsibilities

• Tägliche finanzielle Transaktionen aufzeichnen und den Buchungsprozess abschließen.
• Verwalten von Kreditoren und Debitoren sowie Abstimmung von Bank- und Kreditkartenabrechnungen.
• Büroverwaltung und Koordination von Lieferungen und Reinigungsdiensten.

Skills

Buchhaltung

Organisation

Kommunikation

Detailorientierung

Interpersonelle Fähigkeiten

Education

Buchhaltungsdiplom oder -zertifikat

Abschluss in Rechnungswesen

Tools

QuickBooks

Xero

Microsoft Office

Google Workspace

Job description

Umbrella Incorporated is a technology and services group made up of three complementary business units: Cloud Managed, Tidal Commerce, and Apsis Commerce. Together, we help clients solve their most pressing digital challenges—from infrastructure and connectivity to software development and strategy.

• Cloud Managed delivers managed IT services and networking solutions, primarily serving the K–12 education sector and public institutions.
• Tidal Commerce is a custom software development agency focused on scalable, secure, and high-performing digital experiences.
• Apsis Commerce provides strategic consulting, helping organizations align digital initiatives with business outcomes.

We operate as one team across brands, united by our shared values: Seek to understand, Navigate chaos, Make it happen, Earn trust, Be of service.

About the role

We are seeking a detail-oriented and proactive Bookkeeper & Office Administrator to join our team. This hybrid role combines day-to-day financial responsibilities with general office management duties to keep our operations running smoothly. The ideal candidate is organized, trustworthy, and comfortable juggling financial tasks with hands-on office coordination.

What you'll do

• Record day-to-day financial transactions and complete the posting process.
• Manage accounts payable and receivable, reconcile bank statements and credit card statements, and maintain accurate financial records.
• Prepare and process invoices, expense reports, and reimbursements.
• Support monthly and year-end close processes and provide reports as needed.
• Assist with payroll processing and related documentation.
• Liaise with external accountants and auditors as required.

Office Administration (30%)

• Monitor and coordinate replenishment of pantry and kitchen supplies.
• Ensure cleanliness and organization of shared spaces by coordinating with third-party cleaning services and maintenance vendors.
• Liaise with building management, contractors, and service providers for office-related needs (e.g., HVAC, plumbing, cleaning).
• Maintain inventory of office supplies and place orders as needed.
• Provide occasional administrative support for company events, meetings, or team lunches.

Qualifications

• Proven experience as a bookkeeper, accounting clerk, or in a similar financial role.
• Accounting diploma, degree, or recognized bookkeeping certification is mandatory.
• Strong understanding of accounting principles and proficiency in bookkeeping software (e.g., QuickBooks, Xero, or similar).
• Excellent attention to detail and organizational skills.
• Comfortable working independently and managing competing priorities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (especially Excel) and Google Workspace.
• Prior experience with office administration or facilities coordination is a strong asset.

Nice to Have

• Experience working in a startup or fast-paced office environment.
• Familiarity with Canadian tax regulations and payroll systems (if applicable).