Bookkeeper & Office Administrator

Tidal Commerce; Richmond Hill; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is looking for a detail-oriented Bookkeeper & Office Administrator to join their dynamic team. This hybrid role combines essential financial responsibilities with office management tasks, ensuring smooth operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. This position offers a unique opportunity to contribute to a thriving business environment while developing your skills in both finance and administration. If you are proactive and enjoy a fast-paced work setting, this role is perfect for you!

Qualifications

• Erfahrung in der Buchhaltung oder als Buchhaltungsmitarbeiter ist erforderlich.
• Starke Kenntnisse in Buchhaltungssoftware und Microsoft Office sind wichtig.

Responsibilities

• Verwalten von Finanztransaktionen und Buchhaltungsaufgaben.
• Koordination der Büroverwaltung und Unterstützung bei Veranstaltungen.

Skills

Buchhaltung

Organisationsfähigkeit

Kommunikationsfähigkeiten

Detailorientierung

Zeitmanagement

Education

Buchhaltungsdiplom oder -abschluss

Anerkannte Buchhaltungszertifizierung

Tools

QuickBooks

Xero

Microsoft Office

Google Workspace

Job description

Umbrella Incorporated is a technology and services group made up of three complementary business units: Cloud Managed, Tidal Commerce, and Apsis Commerce. Together, we help clients solve their most pressing digital challenges—from infrastructure and connectivity to software development and strategy.

• Cloud Managed delivers managed IT services and networking solutions, primarily serving the K–12 education sector and public institutions.
• Tidal Commerce is a custom software development agency focused on scalable, secure, and high-performing digital experiences.
• Apsis Commerce provides strategic consulting, helping organizations align digital initiatives with business outcomes.

We operate as one team across brands, united by our shared values: Seek to understand, Navigate chaos, Make it happen, Earn trust, Be of service.

About the role

We are seeking a detail-oriented and proactive Bookkeeper & Office Administrator to join our team. This hybrid role combines day-to-day financial responsibilities with general office management duties to keep our operations running smoothly. The ideal candidate is organized, trustworthy, and comfortable juggling financial tasks with hands-on office coordination.

What you'll do

• Record day-to-day financial transactions and complete the posting process
• Manage accounts payable and receivable, reconcile bank statements and credit card statements, and maintain accurate financial records
• Prepare and process invoices, expense reports, and reimbursements
• Support monthly and year-end close processes and provide reports as needed
• Assist with payroll processing and related documentation
• Liaise with external accountants and auditors as required

Office Administration (30%)

• Monitor and coordinate replenishment of pantry and kitchen supplies
• Ensure cleanliness and organization of shared spaces by coordinating with third-party cleaning services and maintenance vendors
• Liaise with building management, contractors, and service providers for office-related needs (e.g., HVAC, plumbing, cleaning)
• Maintain inventory of office supplies and place orders as needed
• Provide occasional administrative support for company events, meetings, or team lunches

Qualifications

• Proven experience as a bookkeeper, accounting clerk, or in a similar financial role
• Accounting diploma, degree, or recognized bookkeeping certification is mandatory
• Strong understanding of accounting principles and proficiency in bookkeeping software (e.g., QuickBooks, Xero, or similar)
• Excellent attention to detail and organizational skills
• Comfortable working independently and managing competing priorities
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (especially Excel) and Google Workspace
• Prior experience with office administration or facilities coordination is a strong asset

Nice to Have

• Experience working in a startup or fast-paced office environment
• Familiarity with Canadian tax regulations and payroll systems (if applicable)